Responsibilities
1. Document Management
Maintain a comprehensive document control system for engineering project documentation, including drawings, specifications, contracts, and technical documents.Ensure all documentation adheres to company and project standards, including appropriate document numbering, version control, and revision tracking.
2. Quality Assurance
Review all incoming and outgoing documentation for accuracy, completeness, and compliance with quality standards.Ensure consistency in document formatting and layout according to company standards.Conduct periodic audits to confirm document control accuracy and compliance.
3. Collaboration and Communication
Work closely with engineering, project management, and construction teams to manage document workflows.Provide training and support to project teams on document control systems and processes.Serve as the point of contact for all document-related inquiries and distribute project documents to relevant team members.
4. Database Management
Utilize document management software (., SharePoint, Aconex, EDMS) to store, retrieve, and distribute documents.Monitor system usage and suggest improvements or upgrades to enhance document control processes.Backup and archive documents at key project milestones and upon project completion.
5. Reporting and Documentation Tracking
Track and report on document submission and approval timelines to meet project deadlines.Generate status reports and summaries for project management regarding document control activities.Ensure appropriate document storage in compliance with legal, regulatory, and contractual requirements.
Qualifications
6. Diploma or Bachelor's degree in Engineering, Business Administration, Information Management, or a related field.
7. Certification in Document Control or Records Management (., CDIA, CRM) - an advantage
Essential skills
8. Familiarity with ISO standards relevant to document management and control.
9. Knowledge of engineering drawings, specifications, and project documentation processes.
Desired skills
10. Technical Skills : Proficiency in document management systems (., Teamcentre, Windchill, SharePoint, Aconex, or other EDMS), and familiarity with engineering documentation standards.
11. Attention to Detail : Strong attention to detail to ensure document accuracy, compliance, and adherence to quality standards.
12. Communication Skills : Excellent written and verbal communication skills, with the ability to interact effectively with team members at all levels.
13. Organizational Skills : Highly organized with the ability to manage multiple tasks and deadlines efficiently.
14. Problem Solving : Ability to identify, analyze, and address document control issues in a timely and efficient manner.
Experience
15. Minimum 3-5 years of experience in document control, preferably within the engineering or construction industry.
Benefits
16. Collaborative working environment – we stand shoulder to shoulder with our clients and our peers through good times and challenges
17. We empower all passionate technology loving professionals by allowing them to expand their skills and take part in inspiring projects
18. Always working as one team, our people are not afraid to think big and challenge the status quo