Job Duties
Manages all aspects of the university’s vehicle fleet, including procurement, assignment, utilization,
maintenance scheduling,inspections, and surplus/disposal processes. Oversees vehicle acquisition,
registration, and lifecycle tracking while ensuring full compliance with applicable state and federal
regulations, including those set by the Department of General Services (DGS) and the Department
of Environmental Quality (DEQ). Maintains accurate records of vehicle inventory, service history, fuel
usage, and repairs. Administers the fuel card program (e.g., Voyager and Fuel net Gas Fog), monitors
fuels consumption, prepares compliance reports, and investigates any discrepancies or potential
misuse.
Oversees the university’s daily transit and shuttle services, ensuring safe, reliable, and timely
transportation for both on- and off-campus students. Coordinates route planning, driver scheduling,
fueling, and maintenance to support consistent service delivery. Manages third-party transportation
contracts and vendor relationships to ensure performance standards are met. Ensures compliance
with ADA requirements and promotes a strong customer service experience. Collaborates with
departments, including Student Affairs, to address student transportation needs and special events.
Maintains accurate and timely reporting on ridership, vehicle availability, and service
metrics to support program planning and operational improvements.
Supervises transportation and fleet personnel,including state and temporary drivers, mechanics,
dispatchers, and support staff. Oversees recruitment, scheduling, training, and performance
evaluations in accordance with Commonwealth of Virginia HR policies. Ensures staff compliance
with safety protocols,service expectations,and training requirements.Develops and promotes a
culture of safety,accountability,and customer-focused service. Manages vendor relationships
related to parts, fueling, maintenance, and service contracts to support operational efficiency.
Prepares and submits all required weekly,monthly,quarterly, and annual reports to regulatory
agencies including the Department of General Services,Department of Environmental Quality,and
Department of Motor Vehicles,as well as internal university stakeholders. Maintains detailed
records of all university-owned vehicles from acquisition to disposal, including maintenance history,
fuel consumption, mileage, repair costs, and usage logs.Oversees the control and assignment of
vehicle keys,and fuel credit cards.Confirms mileage for reimbursement requests and ensures data
accuracy. Develops and manages operational budgets for fleet and transit services;prepares
monthly journal entries for charge back.
Minimum Qualifications
Knowledge, Skills, and Abilities and/or Competencies required to successfully perform the work:
Ability to understand and follow written and verbal instructions accurately.
Physically able to meet the demands of the role, including driving, prolonged standing or walking, and lifting 35 to 50 pounds.
Proficient in the use of personal computers, automated systems, and fleet management software.
Effective interpersonal and communication skills, with the ability to interact professionally with students, parents, faculty, and staff.
Thorough knowledge of fleet and transportation operations, safety standards, preventive maintenance, and regulatory compliance requirements.
Demonstrated ability to lead teams, manage complex operational schedules, and coordinate logistics across multiple departments.
Strong customer service orientation with a commitment to responsiveness, service quality, and continuous improvement.
Skilled in data analysis, report preparation, and budget management to support operational decision-making.
Proficient in Microsoft Office Suite( Word, Excel, Outlook, PowerPoint ) and capable of using digital tools for scheduling, tracking, and reporting
Additional Considerations
Associate’s or Bachelor’s degree in Transportation Management, Business Administration, Facilities Management, or related field.
Experience managing a vehicle fleet in a higher education or public-sector environment.
Familiarity with Commonwealth of Virginia fleet management policies.
Experience with fleet management systems and fuel tracking software
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Special Instructions to Applicants:
Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
HOW TO APPLY:
Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.
Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.
The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.
Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.
Commonwealth’s Alternative Hiring Process:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.