Overview
Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit a PA/Administrator for a 6 month contract on a rate between £165-£195/Day (inside IR35). This role will be hybrid with the expectation that it will be office-based working 2 to 3 days per week.
Responsibilities
* Proactively manage complex diaries to ensure that the Director’s time is managed in a planned and thoughtful way. This includes organising logistical arrangements, travel and preparing papers as well as ensuring regular contact with colleagues; ensuring that contact is prioritised so that time is appropriately allocated to priorities at any point and the longer-term focus is maintained.
* Work closely and discreetly with Subsidiaries Exec team to plan and support joint events and Exec team diary meetings.
* Ensure the smooth and efficient flow of correspondence from the Director’s inbox. Specific mailbox management include handling directly; co-ordinating responses as required; and ensuring urgent queries are dealt with and deadlines met.
* Support day to day business administration with organisation for meetings, including seeking and booking of appropriate venue, ensuring F&B where required and administration support for note taking.
* Support overall Business team performance, though.
* Provide day to day administrative support for business activities.
* Provide excellent stakeholder engagement and support for directorate correspondence, government ministerial and Chief Executive correspondence.
* Provide support to the Business Management team when required for ministerial PQs and FOI requests.
* Provide team support in relation to calls for corporate information, business plan updates, risk register information.
* Contribute to the effective running of the Executive Team, including the development of and implementing for business processes which support the wider organisation.
* Provide support when required for ad hoc projects / work to be taken forward.
* Support day to day administration for inbox handling, management team, and business processes, including Travel policy / process and Business stationary process and budget controls.
* Support the Exec with tasks that require carrying out background research / benchmarking and presenting findings.
* Excellent stakeholder engagement with credible relationships, liaising with subsidiaries, Transport Scotland, clients, suppliers, and wider team.
* The ideal candidate will be highly organised, with attention to detail and confident in using and manipulating data.
Qualifications & Requirements
(The description does not specify formal qualifications; the candidate should be highly organised, detail-oriented and proficient in data handling.)
Seniority level
* Associate
Employment type
* Contract
Job function
* Administrative
Industries
* Government Administration
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