Office Administrator – Part-Time (3 days per week)
Location: Pict House, Inverkeithing, Fife
Reports to: Office Manager
About Pict Offshore:
Pict Offshore is a dynamic and growing company specialising in access and material lifting systems for the offshore wind sector. As a joint venture with Ørsted—a global leader in offshore wind—we have successfully deployed our GUS150 products to major projects such as Hornsea 2 in the North Sea and the Northeast Projects in the US Atlantic. With continued expansion to fulfil further orders, we are seeking smart, energetic, and motivated individuals to join our team. We are looking for an Office Administrator to assist with administrative duties across multi- disciplinary teams.
Role Overview:
We are looking for an Administrator who can support multi-disciplinary teams including sales, commercial, training, procurement, and engineering. This part time role requires someone who can handle a wide range of tasks, is a fast learner and willing to take on additional responsibilities.
Main duties:
· Provide administrative support to various teams, ensuring timely completion of tasks and effective communication.
· Maintain and update records, databases, and documentation across departments.
· Assist with procurement processes including raising purchase orders, receipting, scanning and filing delivery paperwork.
· Support training coordination including booking venues and printing materials.
· Carrying out Sales Administration tasks such as, Order acknowledgements, Sales Quotes and confirmations.
· General office administration e.g. answering calls/taking deliveries/ordering office, kitchen and other supplies.
· Assisting with warehouse activities including stock control.
· Write and maintain departmental training guidelines.
· Assist in managing lifecycle of policy documentation.
· Other tasks as required to suit the needs of the business.
Skill & Experience
· Proven experience in an administrative role, ideally supporting multiple departments.
· Strong organisational and time management skills.
· Excellent communication and interpersonal abilities.
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
· Ability to work independently and as part of a team.
· Attention to detail and a proactive approach to problem-solving.
Essential Candidate requirements
· 2+ years' experience in administration
· HNC in Administration or similar qualification.
· Permit to work in the UK
Advantageous knowledge/experience
· Previous experience in an engineering or manufacturing environment
· Experience of Microsoft Dynamics Navision or other ERP systems
· SharePoint
What you can expect in Return
· Permanent Contract
· Salary £25k-£29k (pro-rata) depending on experience
· Workplace pension scheme
· 33 days annual leave (inclusive of public holidays) pro-rated to agreed working days
· Flexible working within core hours
· Birthday day off.
· Death in Service
To apply please send your CV to
Job Types: Part-time, Permanent
Pay: £25,000.00-£29,000.00 per year
Expected hours: 22.5 per week
Benefits:
* Company pension
* On-site parking
Ability to commute/relocate:
* Fife KY11 1HZ: reliably commute or plan to relocate before starting work (preferred)
Education:
* Certificate of Higher Education (preferred)
Experience:
* Administrative: 2 years (required)
Language:
* English (required)
Work authorisation:
* United Kingdom (required)
Location:
* Fife KY11 1HZ (preferred)
Work Location: In person