Finance & Procurement Administrator
Salary: £27,500
Mitie Care & Custody (C&C) is driven by a bold vision: to establish HMP Millsike as a place of restoration and rehabilitation, where prisoners can unlock their full potential and make meaningful, positive changes in their lives. We are excited by the opportunity Millsike presents: a blank canvas on which we can paint a bright future for our prisoners. Our mission is clear: to create an environment that empowers, inspires, and supports individuals to re-enter society with hope, purpose, and a life plan. To achieve this, we will set a culture of rehabilitation and restoration underpinned by integrity and high expectations. Prisoners will experience a dramatic shift from traditional prison environments. Millsike will be a vibrant, bustling community, teeming with industry, activity and opportunities for personal growth. Above all, we will ensure our approach offers a deep sense of safety/respect, through a supportive, uplifting environment, that helps prisoners to see their potential and that unlocks a brighter future for all.
Job objectives and responsibilities
We are seeking a dedicated Financial Administrator to provide an effective and efficient financial administration service to the Prison.
* Process all bank and cash transactions, producing daily reconciliations of Prisoner Fund accounts.
* Assist with month-end reconciliations and ensure timely submission of returns to the Finance Department (HQ).
* Process invoices and travel & subsistence claims; prepare and process journals for prisoner transfers.
* Prepare daily and weekly journals to reconcile prisoner personal cash, wages, and PIN phone transactions.
* Conduct daily cash checks and reconciliations, investigating discrepancies to ensure financial accuracy.
* Ensure all monies are banked securely and promptly, maintaining the security of the cash office
* Deliver financial administrative services in line with contractual and company standards.
* Administer all aspects of prisoner accounts with accuracy and confidentiality.
* Liaise with the company's Finance Business Partner (FBP) to report relevant and timely financial information.
* Maintain manual and electronic records to ensure data is current and accessible.
* Support the wider administrative team to ensure smooth operations across the establishment.
Essential
* Relevant previous experience in an administrative role handling sensitive and confidential information, including pay and cash
* Clear communicator with a good standard or verbal and written English
* Intermediate or better IT Skills: Proficient and confident using Microsoft Excel, Word, and Outlook
Desirable
* Qualifications or accreditation to Level 2 or above: CSE - grade 1, GCSE - grades 9, 8, 7, 6, 5, 4 or grades A*, A, B, C, intermediate apprenticeship, level 2 NVQ, Award, Certificate or Diploma
* Previous experience of working in a finance administrative support role