Employer Warrington and Halton Teaching Hospitals NHS Foundation Trust Employer type NHS Site Warrington Town Warrington Salary Dependant on experience Closing 05/10/2025 23:59
Medical Secretary
NHS AfC: Band 4
Job overview
To provide a comprehensive secretarial service to Breast Consultant(s) and Departmental Team, within the general procedures laid down for the department. The confidential nature of all work concerning patients must be understood and safeguarded. The medical secretary is part of a team and must regard the interests of the patient as paramount and as such must be aware of the Data Protection Act (1998) and be aware of the consequences of the failure to comply with it.
Main duties of the job
1. To type back with Trust timescales (from audio/digital/voice recognition) Outpatient letters/discharge letters and dispatch signed letters to post and return medical records to the library promptly.
2. To keep a diary for the consultant and arrange/remind consultant of appointments/meetings. Arrange appointments for visitors including drug representatives, outside normal outpatient clinic sessions.
3. To ensure compliance with 18-week pathway by entering correct outcome code onto hospital information system as per consultant direction. To complete necessary, Inter Provider Transfer for patients referred to other organisations and ensure appropriate 18-week code updated.
Working for our organisation
Warrington and Halton Teaching Hospitals NHS Foundation Trust is a caring and compassionate organisation that is both ambitious and innovative. We are committed to delivering the best outcomes for our patients and providing a positive experience of our staff. We aspire to be outstanding for our patients, our communities and our staff and are committed to being a great place to receive healthcare, work and learn.
Straddling the neighbouring boroughs of Warrington and Halton we are part of the Cheshire and Merseyside Integrated Care system. Our hospitals are ideally situated to meet the growing healthcare needs of the 330,000 population of these boroughs.
Warrington Hospital is home to our emergency, critical care and maternity services, Halton Hospital is focused on elective procedures and the Runcorn Urgent Treatment Centre, although many services are offered at both sites and in community hubs.
A CQC-rated ‘good’ organisation with ‘outstanding’ features, we are working towards university hospital status, having achieved teaching hospital status in 2019.
We employ nearly 5,000 people from over 80 nationalities, striving to be a diverse, inclusive employer and recognised leader in equality. We support flexible working, welcoming flexible applications. Proud of our many accreditations, we are embedding an anti-racist approach in all we do.
Detailed job description and main responsibilities
To provide a comprehensive secretarial service to Consultant(s) and Departmental Team, within the general procedures laid down for the department. The confidential nature of all work concerning patients must be understood and safeguarded. The medical secretary is part of a team and must regard the interests of the patient as paramount and as such must be aware of the Data Protection Act (1998) and be aware of the consequences of the failure
FULL JOB DESCRIPTION ATTACHED
Person specification
* Previous Medical Secretarial experience
* Approachable, responsible, dependable, have patience and diplomacy
* Medical Terminology
* AMSPAR Medical Secretarial Diploma or equivalent
* Knowledge/experience of patient administration systems
WHH hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship, there is a minimum set of criteria that must be met and not all roles are eligible. You can find more information on the Government website
Please review your eligibility and the eligibility of the role before submitting your application.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
This vacancy is due to close on the advertised date. However, we reserve the right to close the vacancy early should we receive a high volume of suitable applications. We recommend submitting your application as soon as possible.
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