Job Description
Executive Assistant – Private Family Office
A rare opportunity has arisen for an exceptional Executive Assistant/Private PA to join a well-established private family office in St Johns Wood, London. This is a varied and fast-paced role supporting a busy principal and adult family members, with the opportunity to become a trusted and longstanding part of a well-run private environment.
This position requires a highly organised, proactive and discreet individual who thrives on managing complexity and takes genuine pride in ensuring everything runs seamlessly behind the scenes.
Key Responsibilities
Complex and ever-changing diary and inbox management across multiple stakeholders
Coordinating international and domestic travel, events, and day-to-day schedules
Full oversight of multiple properties, including a large, fully automated smart home and additional UK and international residences
Acting as the central point of contact for contractors, suppliers, tenants, and household staff across all properties
Managing maintenance schedules, coordinating works, and attending properties to facilitate access and ensure high standards are upheld
Line managing household staff and supporting the smooth day-to-day running of each residence
Overseeing property administration including documentation, inventories, and household systems
Supporting refurbishment projects, troubleshooting basic smart home or plant systems, and ensuring properties are always prepared for the family’s use
Handling confidential correspondence and wider personal and business administrative tasks
Candidate Profile
10+ years’ experience as an EA within private households or family offices
Highly discreet, professional, and solutions-focused
Exceptional organisational skills with strong attention to detail
Confident managing multiple priorities in a fast-paced environment
Strong interpersonal skills with the ability to build trusted relationships
Comfortable with technology (Mac proficiency and smart home exposure advantageous)
Pet-friendly and a confident driver
The Role
Full-time, London-based
Flexibility to work from home on occasion when appropriate
Some travel and light out-of-hours support as required
Competitive salary (£70k–£80k DOE)
Long-term opportunity within a professional, respectful private environment
This is an ideal role for a highly capable Private PA/EA who enjoys taking ownership, managing both people and properties with precision, and contributing to a smoothly run and welcoming private setting.
Thank you for your interest in the above position. Whilst we’d love to get back to everyone who applies to our roles, we are a small team so will only be in touch if your application is successful. In the meantime, you can view our other permanent and temporary vacancies here on the website and we wish you all the best in your job search ~ Bis Recruit