Part-Time Bookkeeper & Office Administrator
Location: Remote / Flexible (with occasional in-person meetings])
Hours: Part-time, flexible (with potential to increase as the business grows)
Salary: Competitive, depending on experience
Who are we: We're an ambitious new start-up in the wine world, reshaping how consumers discover and experience wine. If you're looking to join an exciting business at the very beginning of its journey — and play a key role in building something special — then look no further We're on a mission to make wine discovery accessible, sustainable, and exciting. As we grow, we're looking for a reliable and experienced bookkeeper to keep our financial records accurate, organised, and up to date.
Role: We are seeking a meticulous part-time Bookkeeper to manage the day-to-day financial operations of our business. The ideal candidate isn't afraid to roll their sleeves up and help with the broader running of a young business. While your main focus will be on managing our financial records in Xero, you'll also support general office administration and ad-hoc tasks that keep everything moving smoothly. This role will ensure that our costs, invoices, and accounts are accurately recorded in Xero, and that our financial processes remain compliant as we scale. The ideal candidate will be detail-oriented, proactive, and comfortable working flexibly in a growing start-up environment.
Key Responsibilities:
* Manage daily bookkeeping tasks, including recording expenses, bills, and supplier invoices in Xero
* Raise and send client invoices, ensuring accuracy and timely delivery
* Reconcile bank transactions, payments, and receipts in Xero
* Maintain clear records of VAT on goods purchased and invoices issued (liaising with accountant where needed)
* Track and process employee and business expenses
* Support cashflow management with up-to-date reporting and insights
* Prepare monthly reconciliations and financial summaries for the Founder
* Assist with ad-hoc bookkeeping or finance tasks as the business scales
Qualifications & Skills:
* Proven experience as a Bookkeeper (ideally within a small business or start-up)
* Strong proficiency in Xero (essential)
* Solid understanding of VAT and UK bookkeeping practices
* Excellent attention to detail and organisational skills
* Ability to work flexibly and adapt as the business grows
* Strong communication skills and ability to work independently
* A proactive, hands-on approach — willing to pitch in wherever needed
* A finance/accounting qualification is welcome but not essential with proven experience
What We Offer:
* Flexible part-time hours (remote, with scope to increase as we grow)
* Opportunity to be part of an exciting, design-led start-up in the drinks industry
* Collaborative, supportive working style with the Founder and wider team.
* Competitive hourly rate / part-time salary, depending on experience
Job Type: Part-time
Pay: From £13.00 per hour
Expected hours: 2 – 8 per week
Benefits:
* Employee discount
* Flexitime
* Free parking
* On-site parking
* Work from home
Ability to commute/relocate:
* Kirkcaldy KY2 5UW: reliably commute or plan to relocate before starting work (required)
Education:
* Diploma of Higher Education (preferred)
Experience:
* Bookkeeping: 5 years (required)
Work authorisation:
* United Kingdom (required)
Work Location: Hybrid remote in Kirkcaldy KY2 5UW