Job Description
Legal Secretary
Sheffield, S20
£25,000 - £26,000
Monday – Friday 9am – 5pm
Looking for someone to start as soon as possible
Description
We are currently recruiting for a Legal Secretary experienced in Conveyancing on behalf of a well-established law firm. This is an excellent opportunity for a proactive and organised individual to join a reputable legal practice in a key support role.
The successful candidate will be responsible for delivering high-quality administrative and secretarial assistance to fee earners.
This position plays a crucial role in ensuring the smooth day to day running of legal operations, including the preparation of legal documents, management of case files, and professional client communication.
Responsibilities
* Provide comprehensive support to fee earners, including audio typing, copying typing, drafting letters, legal forms, contracts and completion statements
* Draft, format and proofread legal documentation such as contracts, transfers, leases and Land Registry forms
* Conduct and manage property-related searches (Land Registry applications, local authority, environmental, flood risk etc.) and follow-up communications
* Use Land Registry portal and handle requisitions as needed
* Organise and maintain client files - opening, updating and closing ensuring they are accurate, compliant and securely stored
* Act as a key point of contact for clients, estate agents, mortgage lenders, local councils and other third parties to coordinate information and timeline
* Deal with incoming calls, emails, correspondence and mail managing expectations and triage tasks effectively#
* Manage solicitors diaries, schedule appointments and coordinate meetings efficiently
* Assist with processing invoices, billing and liaising with accounts as required
* Maintain confidentiality and professionalism in handling sensitive client data and documentation.
Person Specification
* Prior experience within the Conveyancing
* High-speed and accurate audio typing skills
* Confidence using digital dictation systems and case management software
* Proficiency in Microsoft Office (Word, Outlook, Excel).
* Strong organisational and multitasking abilities
* Excellent communication and interpersonal skills.