Department: Customer Support
Employment Type: Permanent - Full Time
Location: Chelmsford, UK
Description
As a 1st Line Software Support analyst, you will be the first point of contact for customers regarding software related questions and issues across a number of applications in the ParentPay Group, based in our Chelmsford office.
Typically, this will involve handling multiple channels of customer contact, through telephone, email, customer portal and chat. Delivering high levels of customer service at all times, accurately recording case details within the Service Now application. It is important to have excellent written and oral communication skills for success in the role.
Customer cases will be tracked and managed with the expectation to provide support within agreed SLAs. You will be responsible for efficient and timely escalations keeping customers and from time to time, internal stakeholders informed of progress and resolutions.
1st line analysts work closely with 2nd line teams to gain assistance and enhance knowledge.
Key Responsibilities
Providing 1st class customer service through multiple channels; telephone, e-mails, customer facing portal and live chat.
Managing customer expectation with the use of active listening, telephony skills and excellent written communication.
Be mindfully aware of the fast paced working environment with a constant volume of work on offer
Analysing Customer enquiries to determine correct prioritisation and classification.
Taking ownership of customer enquiries and attempting to resolve new cases at first contact.
Using remote support tools to attempt to resolve queries at first contact.
Routing newly created cases to the specific 2nd Line teams where required.
Educating customers on bespoke software used exclusively in the Education industry and minor Microsoft related issues.
Creation and maintenance of knowledge base articles for customer use.
Assisting 2nd Line teams with their workload where required.
To ensure the data protection process rules are abided to at all times
Skills, Knowledge and Expertise
Customer service experience must be customer focused with excellent communication skills and happy to be customer facing
Great communicators in spoken and written English at all levels with an excellent telephone manner
Ability to work across multiple channels of contact simultaneously.
Be punctual, flexible and well-presented
Have an eagerness to learn and develop new skills
A team player able to work collaboratively
Computer literate and a confident user of Microsoft based programs
Ability to work well under pressure and demonstrate a solid logical approach to problem solving
Capable of asking clear and concise questions in order to ascertain the exact details of a customer query
Conscientious and self-motivated