Administration Assistant
Glasgow City Centre | £26, - £28, | Monday-Friday, 9am-5pm
Are you an experienced administrator looking for a fresh challenge in a professional environment where your attention to detail really matters?
This is an excellent opportunity to move into a specialist, business critical admin role supporting professional property teams. If you enjoy structured work, producing polished documents, and being the reliable "goto" behind the scenes, this could be a strong next step in your career.
What's in It for You
1. Salary: £26, - £28, depending on experience
2. Location: Glasgow City Centre
3. Working hours: Monday to Friday, 9:00am - 5:00pm
4. 30 days annual leave
5. Private healthcare
6. Cash plan covering dental and optical costs
7. Enhanced maternity & paternity leave
8. Pension scheme
The Role
As a Team Administrator / Property Administrator, you'll play a key role in supporting surveyors and consultants by ensuring reports, data and client records are produced accurately, professionally and on time.
This role is ideal for someone who enjoys:
9. Working with documents, templates and systems
10. Producing highquality, wellformatted reports
11. Having ownership of their work and being trusted with detail
12. A role that's varied but structured - busy, not chaotic
You won't be expected to write technical content - your expertise will be in presentation, structure, compliance and accuracy.
Key Responsibilities
Report & Document Production
13. Producing professional reports using templates and dictation (digital and handwritten)
14. Formatting documents to a consistently high standard (layout, headings, tables, appendices)
15. Working with Excelbased report templates where technical content is prepopulated
16. Managing large volumes of images:
Resizing and compressing photos
Inserting images into reports with correct layout and headings using Adobe
17. Qualitychecking valuation and consultancy reports for structure, summaries and formatting
Excel & Systems Support
18. Using Excel regularly for reports containing text, tables and calculations
19. Formatting cells and making basic formula edits (totals, checks, simple adjustments)
20. Working confidently within established templates rather than building spreadsheets from scratch
Client Setup & Compliance
21. Setting up new clients and instructions on internal systems
22. Completing antimoney laundering and conflictofinterest checks
23. Carrying out due diligence using Companies House and creditchecking tools
24. Supporting fee notes, credit notes and invoicing processes
25. Maintaining accurate client and job data across CRM and finance systems (training provided)
Office & General Admin Support
26. Diary coordination, including booking travel and accommodation
27. Preparing documents (binding, copying, formatting)
28. Keeping client files organised, compliant and auditready
29. Supporting meeting room bookings within a busy office environment
Systems You'll Use
30. Microsoft Word & Excel (used daily)
31. Google Workspace (Docs, Gmail)
32. Adobe for document and image handling
33. CRM and accounting systems (Sage experience helpful, but not essential - training provided)
About You
This role would suit someone who:
34. Has experience in an administrative, team support or PAstyle role
35. Enjoys detailed, accurate work and takes pride in presentation
36. Is confident with Word formatting and Excel beyond basic data entry
37. Is organised, dependable and comfortable managing multiple tasks
38. Enjoys being part of a professional team and contributing behind the scenes
39. Is looking for a role that's varied, stable and genuinely rewarding, with room to develop
The Team
You'll be part of a friendly, collaborative team of around 25 people, supporting client work during a busy and exciting period for the business. The environment is professional but approachable, with clear processes and strong support.
If you're an experienced administrator ready for a new challenge where your skills are recognised and your work truly makes a difference, we'd love to hear from you.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.