Estates & Facilities Business Administrator – Torbay and South Devon NHS Foundation Trust.
Closing date: 27 May 2026.
About the role
Our Estates & Facilities Directorate plays a vital role in supporting the delivery of safe, high‑quality care across Torbay and South Devon. With around 600 staff working across all Trust sites, our teams ensure that every clinical service has the safe, efficient and well‑managed environments it needs to thrive.
As the Business Administrator you will provide high‑quality administrative, secretarial and office‑management support to the EFM Director and Senior Leadership Team, acting as a key point of coordination within a busy, fast‑paced directorate.
Responsibilities
* Directorate Office Management – Responsible for the smooth running of the EFM Director’s office, ensuring efficient organisation, communication and workflow.
* Executive Support – Provide comprehensive secretarial and administrative support to the EFM Director and Senior Leadership Team, including diary management, meeting coordination and preparation of documentation.
* First Point of Contact – Act as the initial contact for internal and external enquiries, handling messages and queries confidently, sensitively and professionally.
* Governance & Coordination – Support key governance processes, assist with the preparation of reports, and ensure timely follow‑up of actions.
* Team Support – Work collaboratively with other EFM Business Administrators, providing cover and support when required.
* Stakeholder Liaison – Build effective working relationships with Executive Directors, senior Trust colleagues, local authorities, ICBs and external agencies.
* Professional Skills – Use initiative, discretion and excellent organisational skills to manage workload independently and as part of a wider team.
Person Specification
* Minimum 5 GCSEs or equivalent grade C or above including English Language and Maths.
* Experience of liaising with a wide number of stakeholders, internally and externally, often communicating sensitive and complex information.
* Proven ability to provide a high quality of secretarial and administrative support.
* Experience of planning, supervising others and organising internal meetings and externally facilitated events, involving both internal and external attendees at director level.
* Advanced skills in the use of word‑processing packages, spreadsheets and databases; able to use Microsoft Outlook and effectively manage executive diaries and prioritise meetings daily.
* Qualification in typewriting or word processing; sound knowledge of Microsoft Office packages and a management qualification.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a Disclosure and Barring Service check will be required.
Employer Details
Torbay and South Devon NHS Foundation Trust
Salary: £28,392 to £31,157 a year, pro‑rat a per annum.
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