Overview
Workday Systems Administrator role at The Thought Exchange, LLC Center for Personal Achievement — London, UK. This position leads the ongoing development, optimisation and support of the organisation's HR technology landscape within a broader HR systems transformation.
Salary: £70,000 - £80,000 PA
Work pattern: 4 days per week onsite, reducing to 3 days per week once probation is passed.
Responsibilities
* Serve as the internal subject matter expert for Workday and its integrations
* Configure and maintain Workday modules (HCM, Payroll, Recruiting, Financials)
* Manage business processes, security roles, integrations and reporting
* Monitor system performance and ensure data integrity
* Act as the internal subject matter expert for UKG Time and Attendance
* Liaise with the UKG managed service provider to ensure accurate and timely support
* Oversee configuration and validation of time rules, pay rules, shift differentials and holiday calendars
* Support complex scheduling scenarios (rotating shifts, flex time, on-call arrangements)
* Conduct regular audits and reconciliations between UKG and Workday
* Troubleshoot timecard issues, accrual discrepancies and integration errors
* Train HR, managers and employees on system functionality and self-service tools
* Develop and maintain user guides and training materials
* Gather business requirements and implement system changes
* Participate in release testing and deployment for both Workday and UKG
* Coordinate enhancements and configuration updates with the UKG managed service provider
* Manage user roles and access controls across systems
* Ensure compliance with GDPR, Working Time Directive and internal audit requirements
* Support and monitor integrations between Workday, UKG and other enterprise systems
* Develop and maintain reports and dashboards for workforce analytics
Requirements
* Proven experience managing or administering Workday systems
* Ideally hands-on experience with UKG Time and Attendance
* Strong understanding of timekeeping rules, scheduling logic and compliance requirements
* Excellent analytical, problem-solving and communication skills
* Experience working with third-party providers, managed services and vendor coordination
* Strong understanding of HR operations and processes
Employment Details
* Seniority level: Mid-Senior level
* Employment type: Full-time
* Job function: Information Technology
* Industries: Data Infrastructure and Analytics
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