Recruitment On-Site Operations Coordinator Location: Rugby & Coventry (Multi-site role) Travel: Required between sites Shift Pattern: Any 5 days out of 7, 14:00 to 22:00 or 13:00 to 21:00 About the Role Were looking for a driven and hands-on Recruitment On-Site Operations Coordinator to support the delivery of high-volume recruitment and workforce operations across two key client sites in Rugby and Coventry. This is a fast-paced, multi-site role where youll take ownership of on-site recruitment, workforce coordination, and operational delivery, ensuring we consistently meet client demand and service expectations. If you enjoy being on the ground, solving problems in real-time, and making an impact in a high-volume environment — this role is for you. Key Responsibilities Operations & Client Delivery Coordinate daily operations across both sites, ensuring smooth and efficient workforce delivery Act as a key point of contact for clients and attend meetings where required Travel between sites to maintain strong on-site presence and operational control Manage shift bookings, allocations, and fulfilment to meet client demand Recruitment & Workforce Management Conduct on-site recruitment including interviewing, hiring, and inductions Build and maintain strong talent pools for high-volume roles Develop rolling 4–6 week workforce forecasts based on demand trends Work closely with recruitment teams to ensure a steady pipeline of candidates Attendance, Performance & Engagement Monitor attendance, performance, and conduct of the workforce Manage absence cover and short-notice staffing challenges Analyse no-shows and attrition trends, implementing solutions to improve retention Systems, Data & Efficiency Use ATS, CRM, and workforce systems to manage bookings and workforce data Ensure accurate timesheet submission and payroll readiness Maintain data accuracy across all systems Embrace automation and AI tools to improve efficiency and reduce manual processes Analyse data to improve fulfilment rates and operational performance Compliance & Governance Ensure full compliance with Right to Work, AWR, and Working Time Regulations Maintain audit-ready documentation at all times Support internal and external compliance audits Escalate any compliance or operational risks promptly What Were Looking For Previous experience in recruitment, onsite coordination, or workforce planning Strong organisational and problem-solving skills Ability to work in a fast-paced, high-volume environment Confident communicator with strong client-facing skills Comfortable working across multiple sites and managing competing priorities Experience using recruitment or workforce systems (ATS/CRM) Proactive mindset with a focus on continuous improvement Performance & KPIs Success in this role will be measured through: Achievement of fulfilment targets across both sites High levels of client satisfaction and SLA delivery Reduction in last-minute unfilled shifts Accuracy in bookings, timesheets, and system data Full compliance with Right to Work and audit standards Effective use of automation and system tools to improve efficiency