Job Advert: Site Services Administrator
Location: Kettering
FTE: Full-time (37.5 hours, Monday–Friday, with flexibility for additional hours)
Reports to: HR Business Partner
Contract: 6 – 12 months (with the view to a permanent role for the right candidate)
Are you a highly organized and proactive individual with a passion for providing excellent administrative support? Do you thrive in a dynamic environment and enjoy contributing to the smooth operation of a busy site? We are seeking a Site Services Administrator to join our clients team in Burton Latimer.
About the Role:
As a Site Services Administrator, you will play a key role in ensuring the effective day-to-day running of the site. You will be responsible for overseeing the reception area, managing site contracts, supporting agency staff, and providing general administrative assistance across various departments. Your role will be critical in maintaining a well-organized and efficient workplace while contributing to the overall success of the site.
Key Responsibilities:
Reception & Administration: Ensure the reception is staffed professionally, manage visitor and contractor sign-ins, handle phone calls, and ensure all post and deliveries are sorted and managed effectively.
Site Contracts Management: Oversee and manage site contracts including cleaning, laundry, landscaping, and vending services.
Agency Staff Support: Process timesheets and calculate working hours for agency staff.
Travel & Accommodation: Organize travel and accommodation arrangements for Supply Chain staff.
Administrative Support: Provide general administrative assistance to HR and other departments, including invoice scanning and supporting hygiene audits.
Compliance & Quality: Ensure adherence to quality and food safety procedures and instructions.
Ideal Candidate:
We are looking for someone who is methodical, organised, and enjoys working in a fast-paced environment. The ideal candidate will possess:
Strong organizational and time-management skills with the ability to multitask.
Excellent communication and customer service skills.
A proactive, problem-solving mindset with the ability to adapt to changing priorities.
Previous administrative experience, ideally within an operational or manufacturing setting.
Strong proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
A valid UK driving license and access to your own vehicle.
Why Join Us?
Career Development: This role offers great opportunities for career progression and professional growth.
Supportive Environment: Be part of a friendly, collaborative, and dynamic team.
Diverse & Global Team: Join a diverse, innovative, and growing organization with a global presence.
Impact: Contribute to the efficient operation of the site and help maintain a positive and safe working environment.
If you’re a self-motivated, adaptable individual with a keen eye for detail and a passion for administrative support, we’d love to hear from you!
How to Apply:
Please submit your CV and a brief cover letter outlining why you’d be a great fit for the Site Services Administrator role