Post Title:
Administrative Assistant (Part Time)
Location:
Glen Parva Memorial Hall, Dorothy Avenue, Glen Parva
Hours:
20 hours per week (Monday to Friday, 10am–2pm)
Salary:
NJC SCP 11 – £28,142 (pro-rata) / £14.58 per hour
Contract:
Temporary – 3 months
Responsible to:
Clerk to Glen Parva Parish Council
Special factors:
There will be a requirement to attend occasional evening meetings and to attend occasional events outside of normal working hours.
Job Purpose:
To provide effective and efficient administrative support to Glen Parva Parish Council, assisting in the smooth day-to-day running of Parish business and services. The postholder will work as part of a small team, dealing with a variety of administrative tasks and public enquiries to support the Council's work in serving the local community.
Key Responsibilities:
Administration and Clerical Support
* Provide general administrative support including word processing, filing, photocopying, and record keeping.
* Draft and format letters, reports, agendas, minutes and other documents as required.
* Assist with the organisation and administration of Parish Council meetings, events and projects.
* Maintain accurate and up-to-date electronic and paper-based records and databases.
* Understand the implications of GDPR regulations and handle information appropriately to ensure the confidentiality of records and information is maintained.
Communication and Community Engagement
· To provide an effective service as the first point of contact for enquiries.
* Deal professionally and courteously with telephone calls, emails and face-to-face enquiries from the public, Councillors and external organisations.
* Provide accurate information or refer queries to the appropriate person.
* Support the Parish Council's communication channels, including updating the website, noticeboards and social media platforms.
* To positively promote the Council and its work within the community.
Financial and Booking Support
* Assist the Clerk with accurately processing and maintaining financial records, including handling invoices, purchase orders, and receipts in line with financial procedures.
* Manage hall bookings and hire arrangements.
Teamwork and Flexibility
· Ability to work independently or as part of a team.
* Provide cover for colleagues during periods of absence.
* Undertake other duties as required which are commensurate with the post and support the efficient operation of the Parish Office.
* To make enquiries with suppliers and seek quotes for works as directed by the Clerk.
Additional Information
* Based in the Parish Office at Glen Parva Memorial Hall, Dorothy Avenue.
* Glen Parva Parish Council is an Equal Opportunities Employer.
How to Apply
Application packs and further information are available from:
Closing Date:
4pm on Friday 31st October 2025
Please note we encourage early applications and may close the advert early should the right candidate be found.