Our client a super successful specialist real‑estate development management and project management firm that leads and delivers large, complex property developments across London and the UK are looking for a Corporate Receptionist to join their lovely team. This role goes beyond traditional reception duties, offering comprehensive administrative support across the business.
Reception & Front of House
* Manage visitor access, security passes and Bluepoint entries.
* Welcome guests, handle incoming calls and update recorded messages when required.
* Maintain internal contact lists, office supplies, kitchen consumables and equipment servicing.
* Keep reception, kitchen and stationery areas tidy; manage magazine subscriptions.
* Act as Fire Warden and Emergency First Aider.
* Handle couriers, taxis, deliveries, post collection and outgoing mail.
Meeting Room Management
* Oversee meeting room bookings and prevent scheduling conflicts.
* Prepare rooms with refreshments and required IT equipment.
* Clear and reset rooms after meetings, ensuring cleanliness and readiness.
Office Maintenance
* Log and report building issues via Aspire; liaise with Trinco for non‑landlord repairs.
* Coordinate with cleaning contractors and manage regular maintenance (windows, carpets, plants, fruit deliveries).
Diary & Team Support
* Arrange training sessions, site visits and quarterly project reviews.
* Maintain and update the company contact directory and ensure data hygiene across systems.
* Update intranet content and support internal communication of key updates.
* Respond to general queries.
Marketing & Brand
* Maintain a calendar of key dates for social media planning.
* Track basic engagement metrics.
* Update templates and ensure materials remain accurate and on‑brand.
* Monitor website content and coordinate updates.
Events & Engagement
* Support event planning, supplier research, quotes and cost‑effective bookings.
* Coordinate event merchandise and manage RSVPs, attendance and dietary requirements.
* Assist with booking logistics (rooms, travel, calendars).