Executive Assistant (Business Administration) & Executive Assistant / Personal Assistant (EA/PA)
Location: Newcastle upon Tyne
(Quarterly travel to London required for both roles)
We are hiring on behalf of a newly established, high-growth professional services organisation.
This is an opportunity to join at an early stage and help shape a high-performing support function within a fast-paced, professional, and intellectually demanding environment.
We are recruiting two roles:
Executive Assistant – Business Administration
A central support role working across multiple teams to ensure smooth day-to-day operations.
What you’ll do:
* Manage complex diaries and multi-stakeholder scheduling
* Coordinate meetings, logistics, and preparation materials
* Produce presentations and supporting documentation
* Handle correspondence and screen communications
* Arrange travel, itineraries, and accommodation
* Support internal events and firmwide initiatives
* Deliver ad hoc administration, research, and project support
* Collaborate closely with other Executive Assistants
Executive Assistant / Personal Assistant (EA/PA)
A high-trust, high-visibility role providing direct support to senior leadership.
What you’ll do:
* Full ownership of complex diaries and inbox management
* Act as a key gatekeeper and first point of contact
* Prioritise competing demands in a fast-moving environment
* Coordinate end-to-end domestic and international travel
* Prepare briefings, agendas, and meeting packs
* Anticipate needs and resolve scheduling conflicts proactively
* Handle sensitive and confidential information with discretion
* Provide both business and occasional personal support
What we’re looking for:
* Ideally a graduate with minimum of two years administration experience
* Strong Microsoft Office skills (Outlook, PowerPoint, Excel, Word)
* Excellent organisation and attention to detail
* Strong written and verbal communication skills
* Ability to manage multiple priorities at pace
* Proactive, solutions-focused approach
* High level of discretion and professionalism
EA/PA candidates will also demonstrate:
* Experience supporting senior executives
* Strong judgement and anticipation of needs
* Confidence working under pressure
Why join:
* Join at an early stage and help shape the function
* High-impact, high-visibility roles with senior exposure
* Fast-paced, varied, and intellectually engaging work
* Strong culture of ownership, trust, and performance
* Clear opportunity for development and progression