JOB DESCRIPTION Job Title : Academy Secretary Reporting to : Academy Manager, working closely with Club Secretary Location : Morecambe FC, Mazuma Mobile Stadium, Christie Way, Westgate, Morecambe LA4 4TB & Morecambe Academy, Lancaster & Morecambe College. PURPOSE • Responsible for administration in respect of all Academy players, teams, and fixtures, from Pre- Academy to Under 18s. • Ensure compliance with all relevant Club policies/Youth Development Rules and other regulations (English Football League, Premier League, FA, UEFA, and FIFA), as appropriate. • To provide administrative support to the Academy Manager and Club Secretary, as required. • To work effectively with stakeholders, both internal and external, to deliver a timely and efficient administrative function. • To promote the work the Academy and the Football Club and be a positive representative of the Club. MAIN DUTIES/KEY ACTIVITIES • To administer all aspects of academy player registrations (U9s – U18s) and ensure appropriate paperwork is completed in a timely and accurate manner. • To maintain up-to-date records of all Pre-Academy and Academy players, in accordance with the requirements of the EFL and in adherence to the Club’s Safeguarding and Data Protection policies. • To be the first point of contact for queries to the Academy (email, written correspondence, and telephone) and to respond or direct to appropriate colleagues. • To organise the games programme for all Academy teams – liaising with competition organisers, opposition clubs, coaching staff, match officials. Providing parental communication for fixtures and responding to scout requests. • To maintain up-to-date staff records, in accordance with the Club’s HR, Safeguarding and Data Protection policies. • To assist the Academy Manager with advertising job vacancies, supporting the recruitment process and processing of pre-employment checks for new staff. • To produce and distribute regular communications to stakeholders, including players, parents, staff and supporters. • To produce weekly registers and timesheets and collate the monthly wage returns, for submission to the Finance Department. • To process invoices, purchase orders, expense claims in a timely manner, liaising with the Finance Department, as required. • To support the organisation of academy events such as match day visits, tournaments, festivals etc. • To assist the Academy Manager with the production of documentation, including policies and procedures, templates, publicity materials etc. • To produce reports for the Academy Manager and other Academy/Club staff. • To support the Club Secretary and remain informed of any football matters which relate to Academy operations. • To liaise with other departments and to represent the Academy at Club level, as required. • To undertake regular CPD, as necessary. About The Candidate SKILLS AND EXPERIENCE (PERSON SPECIFICATION) Essential • Experience of working in an administrative role. • Ability to work to deadlines with accuracy and attention to detail and to produce work of a consistently high standard. • Effective time-management skills and ability to prioritise work in a demanding environment. • Ability to work both independently and as part of a team, with a pro-active approach and initiative. • Excellent communication skills, both written and verbal. • Ability to empathise with stakeholders, including parents, children and staff and to form positive working relationships. • Proficient with IT, including Microsoft Office (Word, Outlook, Excel), social media, online databases. • Flexibility, to meet the needs of the Academy in a fast-changing environment (this may include some weekend/evening working.) Desirable • A full clean driving licence. • Understanding of Youth Development Rules. • Administrative experience within a football or sport-related industry. • Experience of working with children and young people. About The Club Policies and Procedures - Morecambe FC