Job Description
JOB SUMMARY
The Facility Coordinator is primarily responsible for preparing and managing all overall facility project correspondence as well as the overall administrative/document controls functions that are critical to the development of large multi-faceted themed attractions and ensuring these are completed in accordance with established policies and procedures. This includes the oversight of all the related project development, facility and construction functions, including accurate and timely entry of action items and/or processes; transmittals; note vault construction daily reports, project meeting minutes; and tracking systems for facility project team.
MAJOR RESPONSIBILITIES
1. Manages various action items or processes. This includes, but is not limited to transmittals for document controls, architecture & engineering, general contractor, and any tier sub contractor; meeting minutes, request for information (RFIs), correspondence, spreadsheets; quality check of directives/potential change orders (PCOs); and note vault construction daily reports. Initiate and close out documentation based on established policies and procedures.
2. Coordinates with responsible individuals (RIs) in order to track and report status updates to project management on an on-going basis for vendor deliverables.
3. Partners with the legal department to communicate with contractors/vendors as needed by providing project updates, scope revisions and schedule changes to ensure contractors/vendors remain informed on project status at all times.
4. Partners with finance to ensure accurate commitment of project expenditures and to ensure timely and accurate processing of directives and change orders.
5. Responsible for identifying ways to improve the efficiency/accuracy of the project documentation process which is critical to maintenance of overall project schedule.
6. Prepares overall project correspondence. Assists with the implementation and compliance of established project documentation policies and procedures.
7. Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDX policy, procedures, training and team member involvement activities.
8. Perform other duties as assigned.
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Qualifications
SCOPE
9. Works within the project management system for the assigned project; produces and provides correspondence and coordination between Universal and contractors/vendors.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities (KSAs) required.
10. Proficiency in Microsoft Office programs.
11. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
12. Consistent attendance is a job requirement.
EDUCATION:
13. Bachelor’s degree in Construction Management or Accounting is preferred.
EXPERIENCE
14. Project management / construction related experience; or equivalent combination of education and experience. Proficient in use of Microsoft Office software required and Prolog management system preferred.
ADDITIONAL INFORMATION
15. Familiarity with standard concepts, practices and procedures within the construction field.
16. Strong and effective communicator, both verbally and written, with ability to interface with various departments of the company, as well as outside vendors and contractors.
17. Possess good organisational, analytical and problem solving ability.
18. Detail oriented with proven ability to orchestrate and execute multiple activities simultaneously in a fast-paced environment using resources effectively and efficiently.
19. Proven ability to work independently with little to no direction and maintain a strong focus on business priorities and be persistent in follow-through.
Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilityS.