Job Description
Engineering Admin Assistant (Office-Based, Ipswich, £25-30k DOE, Pro Rata)
Are you an organised, proactive administrator looking to support a busy team in a fast-paced environment? We are seeking an Engineering Admin Assistant to provide essential administrative support, ensuring projects run efficiently while working within a friendly and professional office environment.
This is an office-based role in Ipswich, offering 30-40 hours per week depending on your preference, making it ideal if you are looking for flexibility while building your career.
What you'll be doing:
* Providing admin support for projects including tender coordination, updating project databases, preparing reports and meeting minutes, and arranging site surveys
* Managing document control and ensuring accurate filing of project emails and documents
* Coordinating meetings and tracking deadlines for the project teams
* Assisting with tender and design submission processes, ensuring all documentation is managed effectively
* Supporting the admin processes needed to maintain ISO and other certifications
* Booking travel and managing diaries for team members
* Supporting daily office operations including answering phones, managing emails, and maintaining office supplies
* Preparing and formatting documents to ensure consistency and high standards
* Liaising with team members to ensure clear communication across projects
* Supporting events, training sessions, and workshops as needed
* Providing additional administrative support where required, maintaining confidentiality and professionalism at all times
What we're looking for:
* Previous experience in project administration, project coordination, or document control (desirable)
* Highly proficient IT skills including confidence with Microsoft Excel, PowerPoint, and Word
* Excellent organisational skills with the ability to manage deadlines and prioritise effectively
* Strong attention to detail and accuracy in all tasks
* Confident communicator both verbally and in writing
* Able to build strong working relationships with colleagues, suppliers, and clients
* Ability to work using your own initiative while also being a team player
* Confidence to ask questions to ensure clarity on task requirements
* Flexible and adaptable with a proactive mindset
What's on offer:
* Salary of £25,000 to £30,000 depending on experience (pro rata)
* Flexible working hours (30-40 hours per week, depending on your preference)
* Office-based role in Ipswich
* A friendly, supportive team environment where your contributions will be valued
* Opportunity to develop your administration skills while supporting a busy team delivering varied projects
* Stability and a clear structure to your working week
If you're looking to take your administration skills to the next level in a supportive environment where you will be a valued member of the team, we would love to hear from you
Apply now to be considered for this Engineering Admin Assistant position and take the next step in your career
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your pronouns in your application.
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