Overview
WE PUSH THE BOUNDARIES OF MEDICINE.
LEAPING FORWARD TO MAKE PEOPLE SMILE
At Kyowa Kirin International (KKI), our purpose is to make people smile. This means more than drug discovery and development; it is about embedding care into everything we do to make a difference every day for those that need it most. We're an inclusive pharmaceutical company that takes time to understand what really matters to our patients, their families, and their healthcare professionals, helping our people to take bold actions that deliver life-changing solutions sooner. Our culture is rooted in our values: Teamwork, Commitment to Life, Innovation, and Integrity. They help us to push boundaries to deliver extraordinary impact and make KKI a brilliant place to work.
Job Purpose
The Office Manager is responsible for managing general services, ensuring the safety of on-site personnel, and overseeing the maintenance and upkeep of site infrastructure.
The office manager supports the Legal and Compliance team in managing administrative activities related to the Promotional Information Charter, the requirements of the anti-gift law in France and transparency in France and the Benelux countries.
Responsibilities
Key Responsibilities:
* Management of the company's general services including the reception
* Act as the main point of contact for all matters related to the smooth operation of the site
* Monitoring of the site maintenance plan, organization and follow-up of works, regular maintenance and layout of the premises
* Development and implementation of site and personnel safety policies
* Oversight of relationships with service providers
* Monitoring of purchases and contracts related to general services
* Operational management of the car fleet and support and follow-up for drivers
* HR-related tasks concerning hygiene, health, and safety
* Preparing and monitoring the onboarding of new employees: welcoming, equipment handover, presentation of the premises and company, and coordination of onboarding journeys for new hires or role changes
* Support to the Executive Assistant for internal events and backup for assistant functions
* Updating the intranet and contact database
* Monitoring of CSR and site activity-related KPIs.
* Carrying out administrative activities related to the Charter on Promotional Information by Solicitation, compliance with the French anti-gift law, and transparency requirements in France and the Benelux
Qualifications
Position Requirements
* Experience in administrative and general services management, in a Pharmaceutical environment would be preferable. Experience in DMOS would be an advantage.
* Proactive attitude, Strong service orientation, adaptability, practical mindset, and responsiveness
* Ability to coordinate resources and activities involving multiple stakeholders
* Experience in an English-speaking environment and fluency in spoken and written English
* First aid certification (SST) and Electrical safety certifications
* Serve as a role model for others, in alignment with Kyowa Kirin's culture and values
Kyowa Kirin International is an equal opportunities employer.
No agencies please.