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Company: KSJ INVESTMENT PROPERTIES LIMITED
Location: Cardiff, United Kingdom
Employment Type: Full-time (Part-time/Hybrid options available)
Company Description
KSJ INVESTMENT PROPERTIES LIMITED is a dynamic real estate company based in Cardiff, United Kingdom, managing a varied portfolio of residential and industrial properties.
Role Overview
We are seeking a versatile and proactive Property Asset Manager/Administrator to join our team in Cardiff. This dual-role position combines strategic property asset management with comprehensive administrative support across legal, property operations, and general business functions. The successful candidate will work in a part-time on-site or hybrid capacity, with flexibility based on business needs.
Key Responsibilities
Property Asset Management
* Oversee property management and lease administration across our diverse portfolio
* Handle commercial real estate matters and lease management
* Manage budgeting and financial planning for property assets
* Conduct property analysis and strategic planning
Legal & Administrative Support
* Act as primary point of contact for external legal professionals.
* Coordinate legal document handling, filing, and responses
* Support communication and scheduling between internal teams and legal service providers
* Manage property and legal insurance claims and maintain comprehensive documentation
Property & Contractor Management
* Liaise with contractors for maintenance, repairs, inspections, and renovations
* Monitor ongoing works to ensure completion on time and within budget
* Manage property documentation, keys, access arrangements, and tenant communications
* Maintain records of tenant leases, renewals, rent reviews, and legal compliance
Operational Administration
* Assist with recruitment processes, including job postings, CV filtering, and interview coordination
* Keep track of insurance policies, renewals, and critical deadlines
* Perform general administrative tasks including filing, correspondence, scheduling, and record maintenance
Essential Qualifications & Skills
* Property Management and Lease Administration experience
* Experience in Commercial Real Estate and Leases
* Strong budgeting and analytical skills
* Prior experience in legal, property, or office administration
* Excellent communication and negotiation abilities
* Strong attention to detail and organizational skills
* Knowledge of property laws and regulations
* Proficiency in Microsoft Office (Word, Excel, Outlook) and online systems
* Ability to manage multiple tasks and deadlines independently
Preferred Qualifications
* RICS Chartered Surveyor qualification highly desirable
* 5+ years of Real Estate experience
* Legal background or specialized property management experience
* Familiarity with legal and property terminology
Ideal Candidate Profile
* Proactive self-starter who can work with minimal supervision
* Professional and reliable, especially when handling confidential legal and financial information
* Comfortable working in a fast-paced, multitasking environment
* Confident in liaising with lawyers, contractors, insurers, and tenants
* Strong analytical and problem-solving capabilities
* Willing to work onsite with possible hybrid arrangements
What We Offer
* Flexible working arrangements, Full-time (Part-time/Hybrid options available.
* Opportunity to work across diverse property portfolios
* Professional development in both asset management and administrative operations
* Collaborative team environment in Cardiff's thriving business district
* Salary £50k-£70k depending on experience.(we will better your existing salary)
Application Process
If you're interested in this position and believe you meet the requirements, please send your CV and a brief cover letter to office@ksjinvestments.co.uk
Screening Questions:
* How many years of Real Estate experience do you currently have? (Preferred: 5+ years)
* Do you have any legal background or property management experience? (Required: Yes)
* Are you willing to work onsite with possible hybrid arrangements? (Required: Yes)
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Contract
Job function
* Job function
Finance and Sales
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