To apply for this roleyou must have:
* Experience in Personal Assistant / Executive Assistant (desirable)
* Communicating and relating to others (oral / written)
* Leading and developing others – line management
We are seeking an experienced Administrator to provide high-level support to the Keeper of Department and contribute to the smooth operations. Acting as the first point of contact for enquiries, you will liaise with senior staff, donors, and external contacts, manage diaries and travel, and provide support for meetings, events, and conferences.
The position is set to commence 22September and will be part-time (2-3 days onsite per week) for an initial duration of 12 weeks with a pay rate of £16.92 per hour + holiday pay
Key Responsibilities:
* Act as first point of contact for enquiries, including senior staff, donors, and the public.
* Provide admin support: meetings, agendas, minutes, reports, correspondence.
* Manage Keeper's diary, conferences, events, travel, and special visitors.
* Track budgets, process orders, invoices, donor payments, and support acquisitions.
* Support HR processes: overtime, short-term contracts, holiday and sickness records.
* Coordinate volunteers/interns and liaise with other departments.
* Assist with collection management, loans in/out, and study room supervision.
* Support curators and projects; provide IT/administrative support across the Department.
* Ensure H&S and security procedures are followed; act as Department Safety Officer.
* Maintain filing systems, office equipment, stationery, and departmental records.
Selection Criteria:
* Technical ability (knowledge and experience)
* Communicating and relating to others (oral / written)
* Professional expertise and/or qualifications where required
* Service delivery
* Leading and developing others – line management
* Teaching and learning support
* Decision-making, problem-solving, planning and organising
* Analysis and Research
Vacancy ID: 19861
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website