NEW OPPORTUNITY: Administrative Assistant
(Purchasing & Production Planning Department / Health & Safety Desk)
ROLE:
We require an Administrative Assistant to assist and provide administrative support to our Purchasing & Production Planning Department and Health & Safety Desk. This would be a great opportunity for an enthusiastic individual who is wishing to develop their career further and become a key player in assisting with various administration duties within the Purchasing & Production Planning Department.
The role would suit an organised person with a “can do” attitude who is able to prioritise work and has a good knowledge of Microsoft Applications (Word, Excel) and excellent communication skills (both verbal and written). Candidates must also have good literacy and numeracy skills, a good eye for detail and the ability to keep accurate records and maintain databases.
RESPONSIBILITIES:
• Assisting and providing administrative support to the Purchasing & Planning Controller
• Raising and progressing purchase orders, raising delivery and collection notes for supplier orders, sending emails
• Placing orders with suppliers
• Dealing with supplier queries
• Ordering warehouse and joinery consumables
• Assisting in the preparation and amendment of production schedules and job sheets, reorganising (as required) and distribution to each production employee
• Checking delivery schedules and scheduled delivery dates
• Keeping track of when goods are due to arrive into the warehouse, booking them in and adjusting schedules accordingly
• Signing off invoices - ensuring paperwork in order (checking against purchase orders raised, giving nominal codes before sending them through to the account department)
• Keeping a database of orders/suppliers for manufacturing processes
• Filing
• Liaison with suppliers
• Liaison with internal departments; production (Joinery & Warehouse), sales, logistics
• Any other duties as required by Warings Furniture Ltd
ESSENTIAL SKILLS/EXPERIENCE
• Excellent general administrative skills
• Excellent computer skills with good knowledge of Microsoft Word, Excel (must be able to do spreadsheets and basic formulas)/Outlook (for Email)
• Excellent literacy and numeracy skills
• Excellent attention to detail/accuracy in all work
• Excellent organisational and planning skills communication skills with the ability to communicate on all levels
• Ability to use own initiative
• Ability to prioritise work
• Ability to work under pressure and to deadlines
• Must be a team player
• Flexible approach to working time to meet deadlines/peak workloads