Job Description
We’re seeking an experienced Senior Office Administrator with proven procurement management expertise to deliver exceptional office support and drive efficient vendor management in a high-profile international environment.
Job Title: Senior Office Administrator
Location: Belgravia, London
Pay: £19 – £21 per hour
Duration: 6–12 months (Maternity Cover)
Hours & Work Schedule: Monday – Friday, 8:30am–5:30pm (flexibility often required for business needs)
Start Date: April 2026
Role Purpose
To provide best-in-class office and administrative support to a high-profile international office, while ensuring the effective management of procurement activities in line with approved policies and procedures. The role is responsible for overseeing vendor performance, ensuring timely and high-quality delivery of services, and maintaining compliance with procurement guidelines across all departments, requiring a high level of professionalism, discretion, and attention to detail.
Responsibilities
* Deliver exceptional office and administrative support within a fast-paced, high-profile environment.
* Support the preparation of action trackers, procurement logs, and management actions, ensuring compliance with procurement procedures outlined in the Manual.
* Report spending on the company credit card and assist with due diligence support for procurement processes.
* Prepare RFP and NDU documents for the Head of Operations’ approval, ensuring alignment with sustainability goals.
* Manage supplier performance and utility bills, and maintain company insurance policies, including employer’s liability.
Skills/ Experience Required
* Must have vast Office Administration experience
* Must have experience with drafting important documents i.e NDU
* Strong commercial acumen
* Proven procurement management expertise- including vendor management
* Proficiency in MS Office (Excel and PowerPoint)
* Excellent time management and prioritisation skills
* Strong written and verbal communication
* Highly organised with the ability to multitask effectively
* Ability to work well under pressure in a high-profile setting. Any experience working with international clients or offices is a bonus
* High level of discretion and confidentiality
* Must be able to successfully complete background and security checks