Equal Opportunities Employer
Glanville is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender assignment, religion or belief, marital status, or pregnancy and maternity.
For this position or any questions related to the vacancy, please contact our HR team by email at:
HR@glanvillegroup.com
Glanville Consultants Ltd is seeking a Project Financial Coordinator to support the financial administration and coordination of a high volume of projects for a key client. This role focuses on ensuring that project financial administration is handled efficiently, including purchase order management, CRM updates, and invoice initiation. The successful candidate will play an important part in maintaining accurate project financial records and supporting smooth communication between internal teams and the client.
Key Responsibilities
* Create and manage standard and bespoke fee estimates, working alongside technical project managers.
* Request and follow up on purchase orders from the client to ensure projects can progress without delay.
* Chase outstanding purchase orders and maintain clear records of communication.
* Maintain and update the company’s CRM system with project and purchase order information.
* Initiate invoices in accordance with project milestones and purchase order details.
* Maintain project trackers and documentation to ensure accurate project records and progress monitoring.
* When additional fees are required, contact technical managers to agree on additional PO requests and update the CRM system accordingly.
* Obtain estimates from third‑party suppliers, create POs, instruct work and sign off payment as authorised by the technical managers.
* Support project managers with administrative tasks relating to ongoing projects.
* Coordinate communication between internal teams and the client regarding project updates, purchase orders, and invoicing.
* Assist with project planning, scheduling, and status updates where required.
* Monitor project administration timelines to ensure deadlines and billing requirements are met.
Skills & Experience
* Strong interpersonal and communication skills, with the ability to liaise effectively with clients and colleagues.
* High level of attention to detail and accuracy in maintaining records and documentation.
* Proficiency in Microsoft Excel and general Microsoft Office applications.
* Ability to manage multiple tasks and projects simultaneously.
* Strong organisational and time‑management skills.
* Experience working with CRM systems.
* Previous experience in project administration or project support roles.
* Familiarity with invoicing processes and financial administration.
Benefits Package
Glanville offer a market leading remuneration and benefits package, sample below:
* Contribution towards a personal pension scheme (up to 5% of salary)
* Salary Exchange Scheme
* Private Health Insurance
* Initial 25 days holiday (3 held for the Christmas period)
* Additional holiday accrued in accordance with the number of years’ services, up to a total of 28 days
* The option to bank, buy or sell holiday
* Long service monetary awards
* ICE Training Scheme
* Paid professional membership
* Study leave
* Cycle to Work Scheme
* Interest free loan for annual travel season ticket
* Yearly flu vaccine
* Eye tests paid and contribution towards glasses, if required for solely for VDU work
* Regular CPD seminars held in‑house (with lunch provided)
* Social events organised and funded by the company throughout the year
* Cinema Voucher Scheme
* Free refreshments, including tea, coffee, juices and fresh fruit
* Free on‑site parking
Glanville offers a friendly and supportive working environment, with high morale and low staff turnover. Our diverse range of projects provides exciting challenges and opportunities for professional development. We pride ourselves on a collaborative culture, offering Chartership support, competitive rewards, and genuine career progression.
If you’re interested in applying for this role, please submit a CV and cover letter via email to HR@glanvillegroup.com
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