Finance Assistant - Purchase Ledger (Fixed Term)
£17 per hour - 20 hours per week / Derbyshire
Job Purpose
To provide efficient and accurate administrative support within the Finance function. The role is focused on maintaining robust operational finance processes, particularly across purchase ledger, supplier management, subscriptions, utilities, and day-to-day finance administration.
This is a fixed term role until 31 August 2026. An ongoing position may be available thereafter, though the number of hours is not yet confirmed.
Hours
• 20 hours per week
• Delivered on site, Monday to Friday
• Fixed Term Contract until end of August 2026
Pay
• £17 per hour
About The Role
Key Responsibilities – Finance & Accounts Administration
· Maintain the Purchase Ledger, ensuring supplier invoices are accurately processed and coded, matched to approved purchase orders, and submitted through the correct approval processes
· Raise and manage purchase orders in line with internal controls
· Place supplier orders for approved purchase orders
· Process, allocate, and reconcile company credit card transactions, ensuring receipts are obtained and correctly coded
· Manage supplier queries and follow up discrepancies promptly
· Support the administration of utility and waste contracts, including liaising with suppliers
· Maintain and monitor company subscriptions, ensuring they are authorised and recorded correctly
· Maintain accurate financial records to support month-end processes
· Provide general administrative support to the Finance and Operations teams
Skills and Experience
· Previous experience in a Finance or finance-focused administrative role
· Experience working with Xero (essential)
· Solid understanding of purchase ledger and accounts payable processes
· Experience processing invoices, purchase orders, and reconciliations
· Proficient in Microsoft Office, particularly Excel, and finance systems
· Strong organisational skills with excellent attention to detail
· Ability to handle confidential financial information with discretion
· Strong communication skills, both written and verbal
· Ability to manage workload, prioritise tasks, and meet deadlines
Preferred Experience
· Experience with Sage 50 / 200
· Experience using Lightyear or similar purchase approval systems
· Experience working within a care or regulated environment
· Experience supporting utilities, contracts, or subscription management
Personal Attributes
· Well organised, methodical, and highly accurate
· Proactive in chasing information, approvals, and resolving discrepancies
· Reliable, professional, and approachable
· Able to work independently while contributing to a wider team
· Comfortable working in a varied, operational finance-focused role
Required Criteria
* • Experience working with Xero (essential)
* • Previous experience in a Finance or finance-focused administrative role
* • Solid understanding of purchase ledger and accounts payable processes
* • Ability to handle confidential financial information with discretion
* • Proficient in Microsoft Office, particularly Excel, and finance systems
Desired Criteria
* • Experience with Sage 50 / 200
* • Experience using Lightyear or similar purchase approval systems
* • Experience supporting utilities, contracts, or subscription management
* • Experience working within a care or regulated environment
Skills Needed
About The Company
At Ashmere, we’ve been supporting communities in Derbyshire for three generations with a proud heritage in elder care. Across our seven care homes, we deliver a full range of services including residential care, nursing, dementia support, complex continuing health care, and end-of-life care — even providing a dedicated household for Deaf and hard-of-hearing residents cared for by BSL-fluent staff. We tailor care plans around each individual, offering 24-hour support, nutritious meals, meaningful social and therapeutic activities, and a warm home-like atmosphere.
Our mission is simple: to offer care as if our residents were family — ensuring comfort, respect, and quality of life every day.
Company Culture
At Ashmere, our culture is rooted in kindness, family values and genuine teamwork. We believe that exceptional care starts with exceptional people, which is why we invest in staff who share our commitment to compassion, dignity and openness. We encourage collaboration, continuous learning and honest communication throughout all our homes. Whether someone works in care, catering, housekeeping or management, every role is respected and appreciated. Our aim is to create a workplace where colleagues feel supported, trusted and proud of the difference they make.
Company Benefits
When you join Ashmere, you receive full induction training, regular refresher training and ongoing professional development. We provide uniforms, pay for your DBS checks, and offer clear progression opportunities for those who want to develop their career in care. Our homes are friendly, supportive and well-equipped, helping you deliver the best possible care with confidence. We offer stable employment, a warm team environment and the chance to make a meaningful, positive impact every single day.
Vacation, Paid time off, Referral bonus, Long service recognition, Social Opportunities, Culture of recognition, On the job learning, Progression opportunities, Staff celebration events
Salary
Up to £17.00 per hour