As an Associate Project Manager you will assist Project Management resources with key project activities including communication, change management, timely and on-budget completion of project deliverables while meeting client scope and quality requirements. All work will follow established AVI-SPL Project Management principles and procedures. AVI-SPL will help you acquire/develop skills over time to manage smaller complex projects with the ultimate goal to progress into a Project Manager position.
Day-to-Day Responsibilities
* Learn and comply with all AVI-SPL standard process and procedures within the AVI-SPL Operations Playbook, utilizing tools approved and provided by AVI-SPL.
* Review and acquire a thorough knowledge of contract documents for each assigned project including, but not limited to project scopes of work, bid drawings and specifications, contract, subcontractor scopes of work, and construction schedules.
* Manage project team resource tasks and milestone activity.
* Facilitate discovery and documentation during internal project kick-off meetings as needed.
* Participate in external project kick-off meetings with all necessary external stakeholders as well as applicable internal resources as required.
* Manage internal and external project communication and documentation through accurate files and records of project status and activities.
* Respond to communications from customers regarding problems or concerns in a timely and professional manner as directed.
* Compile job progress reports. Raise any issues to Project/Office Management for proper escalation.
* Review daily site progress reports from lead technicians and respond to needs identified.
* Assist in the management of equipment requests, distribution and shipping through pick ticketing, packing slip and sign off process requirements.
* Assist Management through the change order process ensuring that any scope, schedule, cost or change of terms are handled in accordance with AVI-SPL change order procedures.
* Deliver quality analysis report of internal resources and subcontractors.
* Ensure all closeout/as-built documentation is created and stored in proper location for service and/or future office reference.
* Develop and maintain strong relationship with customers with direct interaction with focus on improving customers' perception of on time delivery, quality, responsiveness, problem solving and service.
* Achieve project results per customer requirements to obtain AVI-SPL Net Promoter Score goals.
WHAT WE'RE LOOKING FOR
Must Haves
* Demonstrated experience in an assistant Project Manager or Project Coordination role fulfilling the responsibilities listed in this job description.
* Proficiency with Microsoft Office Suite (Word, Excel) and PDF software.
* Ability to manage tasks and resources to meet project objectives.
* Energized self-starter characteristics and ability to work independently.
* Excellent communication and interpersonal skills, both verbal and written.
* Excellent attention and time-management skills while adapting to change priorities.
* Valid Driver's License and a Motor Vehicle Record that meets AVI-SPL Driving Privileges standards.
* Ability to travel to various job sites as required.
Nice-to-Haves
* Experience in the Audio Visual, Construction, Technology or related industry.
* Ability to read and comprehend project technical and construction documents.
* Project budget maintenance skills.
* Formal education in Audio Visual, Construction, Technology or related field.
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