Job Summary
The Personal Assistant will provide a comprehensive senior administrative and personal assistant service. The postholder will undertake the full range of senior administrative duties including complex diary management across multiple sites, management of information and systems, research and preparation of documentation and support effective planning for meetings and events. This must support effective time management in addition to attendance at one of six sites where appropriate and will require proactive management to support site requirements both within pharmacy and executive teams and governance frameworks. Taking a lead or supporting role in specific activities and schemes of work to support achievement of projects and service objectives.
Responsibilities
* Successfully manage a complex diary across multiple sites.
* Produce detailed written reports and presentations using Microsoft Word, Excel and PowerPoint.
* Plan, organise and record meetings and events.
* Coordinate activities to plan for substantial projects involving a range of stakeholders.
* Support senior teams and governance frameworks, taking a lead or supporting role in specific activities and schemes of work.
* Maintain accurate records of projects and initiatives and use initiative when working under pressure.
Qualifications
* Proven experience at senior personal assistant or equivalent level.
* Comprehensive experience working as a Senior Administrator or Personal Assistant at Director / Senior Management level.
* Experience of administering and coordinating activities to plan for substantial projects involving a range of stakeholders.
* Experience of planning, organising and recording meetings and events.
* Excellent interpersonal and organisational skills.
* Ability to maintain and manage accurate records of projects and initiatives.
* Strong IT skills including Word, Excel, PowerPoint, email, internet and local information systems.
* Understanding of the importance & requirements of Data Protection and Confidentiality.
* Ability to communicate effectively, both verbally and in writing.
* Proactive approach to improvements & changes in services.
* Willingness and motivation to learn and self‑develop.
* Confident, positive and friendly approach when dealing with colleagues and customers.
* Team worker with the ability to work flexibly with colleagues.
Desirable Criteria
* NHS experience, degree level education or equivalent experience.
* Evidence of commitment and activities to Continuing Development.
* Knowledge of the NHS strategies and initiatives.
* Ability to build and develop effective working relationships with a variety of internal and external customers at all levels.
* Ability to manage time effectively through planning, organisation and prioritising workload.
* Knowledge of broad IT skills including local information systems.
Additional Information
We are part of NHS University Hospitals of Liverpool Group, formed on 1 November 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from groups that are currently under‑represented in our workforce, including BAME, LGBTQ+ and disabled groups.
Under current Home Office Immigration Rules we are unable to offer right‑to‑work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria.
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