Job Description
Transport AdministratorEmployment Type: PermanentLocation: Purfleet
Are you highly organised with a keen eye for detail? We’re looking for a Fleet/Transport Administrator to join our Fleet Management division. This role plays a key part in ensuring the fleet operates smoothly, stays compliant, and remains audit-ready at all times.
About the Role
As a Fleet Administrator, you will provide day-to-day administrative support to the fleet team. You’ll manage key trackers, coordinate essential bookings, maintain compliance documentation, and support defect administration to minimise downtime and keep operations running efficiently.
Key Responsibilities
* Maintain and update fleet trackers, spreadsheets, and wall planners for MOTs, services, and repairs.
* Coordinate bookings for inspections, services, and MOTs, ensuring all documentation is filed accurately.
* Administer defect reporting and follow-up actions, ensuring compliance checks are completed.
* Support tachograph analysis and escalate issues where required.
* Process purchase orders, invoices, and monthly vehicle tax records in line with internal controls.
Skills & Experience
Essential:
* Strong administration experience within a fast-paced operational environment (transport/logistics desirable).
* Proficiency in maintaining spreadsheets and managing high-volume documentation.
* Understanding of compliance requirements and audit-ready record keeping.
Desirable:
* Experience within fleet maintenance or compliance administration (HGV/trailer environment).
* Knowledge of invoice processing and purchase order systems.
* Awareness of planned maintenance schedules, defect processes, and transport compliance.
* Familiarity with tachograph reporting and analysis.