Team Assistant / PA
St Paul's / Farringdon based (City of London)
5 days in the office
8:30am – 5:30pm
£24-26p/h
A leading Investment bank searching for a highlymotivated Team Assistant to support MD, and wider team EMA – Analyst, Associate, MD in conjunction with 3 other senior assistants and a floor admin
What you'll do
* Updating and maintaining internal office systems
* Booking events Working with the team/Assistant team to on board new hires
* Diary and calendar management for bankers (Associate level+)
* Coordinating and scheduling of meetings and con calls across multiple time zones
* Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
* Coordinating room bookings for internal/external meetings and VCs across multiple locations
* Coordinating travel arrangements for the team, including visa applications, international flight and accommodation bookings, car bookings
* Expense management and preparation
* Taking on ad hoc tasks while maintaining workflow
* Supporting teams in day-to-day issues, needs and queries
* Providing phone / holiday coverage for colleagues
Who You Are
* Minimum 3 years' experience in financial services, of which 2 years of direct experience as either a Personal Assistant or Administrative Assistant, preferably within Banking
* Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint
* Professional, positive, can-do attitude to work
* Strong communication, excellent telephone manner
* Ability to be proactive, use initiative and multi-task, as well as prioritise
* Team player with experience of working in a large team with strong interpersonal and organisational skills
* High level of discretion/confidentiality when handling sensitive and confidential information
* Ability to work with different time zones including the Americas, EMEA and Asia
Hours of work:
Monday to Friday, 8:30am to 5:30pm. Flexibility with hours is essential.
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