Company Introduction:
TML (Weymouth) Ltd, trading as Titan Manufacturing, is an established and still expanding engineering company. Specialising in sheet metal fabrication, CNC machining, laser cutting and surface finishing. Its' clients include those in the food, military and automotive industry sectors.
Job Function:
Managing the day-to-day accounts and payroll activities of the Company, with the ability to build effective working relationships at all levels, operating with high integrity and diplomacy, you will be dependable and resilient with a positive, can do attitude.
To ensure the Company's accounts are always up-to-date. Processing purchase invoices and setting up and scheduling supplier payments; responding to any sales invoice queries, including securing payments and issuing Statements of Account as required. Managing the company's holiday and absence calendar, verifying timesheets and preparing and processing payroll.
A multifaceted role, it also involves supporting the Directors in HR administration, preparation of employee contracts and communication. Additionally, there is the opportunity to support the Marketing & Business Development team; creating emailers and associated activities to help support the regular contact with the client base.
The role involves all the administrative challenges of supporting a business, handling diverse projects and programs.
Person Specification:
An enthusiastic, dynamic team player, having a broad skill base comprising of excellent organisational and communication skills, you will be a strong administrator with effective office management skills. The role is multi faceted and would suit an individual who thrives on variety and responsibility, but appreciates the necessity for key tasks and schedules. Competent and IT literate, you must be reliable and flexible, with an eye for detail.
The role requires a professional, hardworking and honest individual who is looking to become a key member of the team. Highly organised, competent with both the attitude and aptitude to get things done. Holding the ability to demonstrate a logical, common sense approach, you will be at ease working on your own.
An effective communicator both verbally and in writing; who can respond with diplomacy, structure and clarity. Friendly demeanour and positive outlook.
Qualifications:
* Ideally educated to A level or equivalent; or established/proven experience in similar position/environment as required by the position.
* Strong literacy and numerical skills.
* Competent in Microsoft Office; word, excel.
* Experience in Xero Accounting Software would be beneficial.
* Basic understanding and appreciation of HR activities would be beneficial.
* Experience in Hubspot CRM sales & marketing software would be beneficial.
Main Duties:
* First point of contact for suppliers; taking calls and handling emails.
* Accounts:
* Purchase ledger - processing of supplier invoices.
* Preparation & management of the purchase ledger payment schedule.
* Ensuring payments are made as required.
* Managing the supplier accounts; actively resolving any queries.
* Sales ledger – transferring all invoices from the MRP the accounting system to process customer invoices & manage the timely receipt of payments.
* Credit Control – issuing statement of accounts as required, managing the debtors and securing receipts on time.
* Payroll:
* Managing the company's holiday and absence calendar.
* Verifying timesheets, preparing and managing payroll calculations and making payments.
* Supporting the Directors in HR administration; preparation of employee contracts and communication.
* Marketing & Business Development:
* Working with the Marketing & Business Development team; creating emailers and associated activities to help support the regular contact with the client base.
* To undertake any other duties within reason as directed by the Directors.
Hours: Office hours are 9am - 4pm Mon to Thur & 9am - 1pm Friday (30 hours). The salary will be pro-rated as below.
Salary: £32,000 pa (pro rata £25,600)
Holiday: 20 plus statutory.
Pension: NEST
Job Types: Full-time, Permanent
Pay: £32,000.00 per year
Benefits:
* On-site parking
Work Location: In person