Grade: 6 (SCP 20 - £32,597 to SCP 22 - £33,699). Type: Permanent. Responsible to: Head of Governance. Closing Date: 21/04/2026.
Job Purpose
We are seeking to appoint an experienced administrator to join our team to provide effective administration across a number of the company’s key Board and Committee meetings. The role will act as the first line of contact for the key Board and Committee meetings, providing high quality support for internal and external stakeholders and offering advice and guidance on all committee management matters. It will also assist with day‑to‑day admin duties within the company’s Executive function and Head Office.
Principal Accountabilities And Responsibilities
* Provide full administrative support to Board and Committee meetings (e.g. Board of Directors, Finance & Governance Sub-Committee). Meetings may be office based, hybrid or virtual.
* Liaise with the Head of Governance and Chairs of allocated Committees to agree and prepare agendas and ensure proper management of Forward Plans, including timely submission of reports.
* Ensure paper production and distribution is completed within required time scales in line with the company’s internal policies.
* Liaise with the internal DLL staffing team with respect to arrangements for these committee meetings and the preparation of draft minutes.
* Take and prepare the minutes of the assigned committee meetings to provide an accurate record of decisions, signed off by the Chair of each committee and published in line with the company’s internal policies.
* Ensure that reports received for these committees are in the standard company format and that all sections have been completed correctly.
* Update and maintain appropriate electronic records for committee management, in line with duties.
Other Duties Commensurate with the Grade and Salary of the Post
* Prepare documents and attend meetings within the company.
* Take notes of the proceedings and distribute outcomes to members.
* Maintain a central diary for all relevant Board and Committee meetings.
* Contribute to the planning, development and organisation of committee administration.
* Organise relevant meetings as required.
* Manage manual and computerised record/information systems.
* Compile and collate complex documents and other meeting based tasks.
* Operate ICT packages (e.g. Word, Excel, databases, spreadsheets, internet).
* Undertake other relevant duties as agreed by Line Manager.
* Ensure confidentiality is maintained at all times.
* Provide a point of contact for Board and Committee members in the absence of the Managing Director or Head of Governance.
Knowledge And Experience
* Experience of general administration and committee meeting support.
* NVQ/QCF Level 3 or 4 in Administration or equivalent, or previous relevant experience.
* Ability to work without direct supervision within tight deadlines.
* Ability to record meeting proceedings comprehensively.
* Excellent numeracy and literacy skills.
* Excellent communication and interpersonal skills.
* Effective use of ICT equipment.
* Excellent ICT skills.
* Work constructively as part of a team, understanding roles and responsibilities.
* Ability to self‑evaluate learning needs and actively seek learning opportunities.
* Maintain confidentiality, tact and diplomacy.
* Desirable: ability to speak Welsh.
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