Position Overview
Posting closes on 04/22/2026. Position Starts on July 1, 2026.
To apply please go to https://www.miltonps.org/page/employment-opportunities (via School Spring)
The Director of Business and Finance reports directly to the Superintendent of Schools and is a key member of the district’s leadership team. This role is responsible for the effective implementation, supervision, and strategic direction of all financial and business operations, non-instructional support functions, and long-range facilities planning.
Areas of Responsibility
I. Fiscal Leadership & Strategic Planning
* Budget Development: Plans, executes, and monitors the annual operating and capital budgets; assists the Superintendent in providing and presenting information to the School Committee and Town boards.
* Requests & Formatting: Provides general supervision for budget development by collecting, collating, and formatting all requests from principals, directors, and department heads.
* Financial Controls: Organizes and maintains effective budgetary control procedures, guaranteeing a balance in all categories between allotments and actual expenditures.
* Long-Range Projections: Prepares multi-year financial projections addressing strategic efforts, including enrollment changes, system-wide goals, and facilities.
* Trend Analysis: Continually analyzes cost patterns and trends; reports regularly to the School Committee on the status of all budgetary accounts.
* Fiscal Systems: Institutes and maintains effective management procedures and accounting systems to ensure sound fiscal control and proper recording of receipts/expenditures per Commonwealth statutes.
* Grant Management: Maintains financial controls for all revenue, including grants (Special Education and general), capital, and revolving accounts; investigates and processes applications for educational/construction grants from federal, state, and private sources.
* Special Education Finance: Works closely with the Director of Student Services on the special education budget, including grants, expenditures, and out-of-district tuitions.
II. Reporting, Audits & Legal Compliance
* Statutory Reporting: Collects, collates, and submits mandated state and federal reports, including the “October School System Summary Report” and the “End-of-the-Year Report.”
* Audit Oversight: Provides information during annual financial audits and performs all recommended corrections.
* Legal Application: Understands, communicates, and applies statutes from the State Department of Education, the Commonwealth, or the Town of Milton through cooperation with Town Hall.
* Communication: Prepares statistical and narrative reports, including financial statements, for the Superintendent, School Committee, and stakeholders.
* Policy Development: Participates in system-wide policy development and supports the Superintendent with special projects and committees.
III. Procurement & Contract Management
* Chief Procurement Officer: Serves as the School Committee’s Chief Procurement Officer; develops and administers compliant procurement systems for supplies, services, and equipment.
* Bidding & Awards: In conjunction with the Town CPO, prepares all necessary bid documents, specifications, and legal notices; conducts bid openings and recommends awards based on adherence to requirements.
* Warrant Oversight: Oversees the School Committee’s approval of payroll and accounts payable batches/warrants.
* Vendor & Supply Management: Manages contracts with all outside vendors; purchases items necessary for operations and maintains a current, efficient inventory system.
IV. Operations & Staff Supervision
* Personnel Management and Business Office Leadership: Supervises and manages Business Office staff, Community School Director, Food Service Director, and oversees Custodial staff by working closely with the Director of Consolidated Facilities; ensures appropriate training for staff.
* Hiring Process: Advertises vacancies, reviews applications, and recommends qualified candidates to principals and the Superintendent.
* Training Initiatives: In conjunction with Directors, plans and oversees pre-service and in-service activities for custodial and food service staff.
* Labor Relations: Serves as a key member of contractual negotiating teams, providing financial data and forecasting for fiscal proposals.
* Departmental Oversight: Provides program oversight to the Director of Consolidated Facilities (facilities/maintenance of all physical plant facilities) and the Director of Food Services (compliance with federal/state/local laws).
V. Transportation Systems
* System Design: Assumes responsibility for a workable transportation system for the daily instructional program and extracurricular activities.
* Contractual Prep: Prepares specifications for all contracts pertaining to transportation.
* Route Logistics: Defines and directs the development of bus routes and assignments for all eligible students.
* Special Needs Access: In conjunction with the Director of Student Services. Monitors the budget for special education transportation by meeting with the Director of Student Services and the Superintendent on a regular basis.
* Safety & Liaison: Recommends transportation rules and regulations; acts as direct liaison with parents/citizens on complaints; arranges safety standard meetings for drivers.
* Insurance: Completes all reports for insurance and other purposes pertaining to school transportation.
VI. Building Programs & Capital Projects
* Construction Management: Works in conjunction with building committees, architects, and contractors to expedite the construction, equipping, and completion of structures.
* MSBA & Financial Certification: Assists the Town Accountant in filing notices, votes, contracts, invoices, and financial certification papers required for state reimbursement (MSBA).
* Capital Coordination: Coordinates all capital expenditure projects and facilities for summer school and adult education.
VII. Pupil Accounting & District Administration
* Census & Projections: Develops and supervises the annual School Census; provides student population projections.
* Emergency Decision Making: In the absence of the Superintendent, makes decisions on emergency school closings and contacts appropriate agencies regarding storms or emergencies.
Required Knowledge & Skills
* Technical Expertise: Knowledge of public educational institutional demands, personnel administration, and state/federal laws pertaining to schools and finance.
* Collaboration: Strong interpersonal skills; ability to explain complex information clearly to stakeholders including Milton School Committee, Select Board members, Finance Committees, and the public.
* Character: Demonstrated high standards of ethics, honesty, integrity, and superior communication skills.
Must be certified or certifiable as a School Business Administrator by the MA DESE.
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