Executive Assistant UKTL – National Physical Laboratory (NPL).
About the Role
As Executive Assistant to the UKTL leadership team, you will be at the heart of strategic coordination and operational excellence, supporting the COO and CTO beyond diary management to shape the delivery of impact across teams and projects.
Responsibilities
* Own the calendar: Manage diaries and prioritise engagements, ensuring meetings and events reflect a holistic view of leadership commitments.
* Lead coordination: Organise meetings, briefings, and events with internal and external stakeholders.
* Create impact: Prepare presentations and business documentation that drive decisions.
* Streamline operations: Oversee administrative systems, ensuring accuracy and compliance.
* Collaborate cross‑functionally: Liaise with Talent Acquisition, Training, and other support teams.
* Drive improvements: Lead or support initiatives that enhance how we work.
* Support strategic alignment: Work closely with the MD’s office to ensure meetings and events are strategically coordinated.
* Capture the details: Attend meetings and produce clear, actionable notes.
* Travel coordination: Plan and book UK and international travel arrangements and associated logistics.
Qualifications
* Proven experience in executive support, including diary and inbox management for multiple stakeholders.
* Strong organisational skills and the ability to prioritise effectively.
* Excellent communication and interpersonal skills.
* Experience managing UK and international travel logistics.
* Confidence working independently and collaboratively across teams.
* Familiarity with SharePoint and Microsoft packages.
* A passion for continuous improvement and operational excellence.
Additional Requirements
• SC clearance with no restrictions (or ability to obtain SC clearance)
• Daily commute to the UKTL offices in Birmingham, or hybrid working arrangement
We’re an Equal‑Opportunity Employer
National Physical Laboratory and DSIT are committed to diversity and equality of opportunity and encourage applications from all backgrounds. We guarantee interview under the Disability Confident Scheme for qualified disabled candidates.
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Administrative – Industry: Research Services
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