We are seeking a highly organised and detail-oriented Construction Administrator to join our team. This role involves providing essential administrative support to ensure smooth project operations within the construction sector. The ideal candidate will possess strong office skills, excellent communication abilities, and proficiency in various computer programmes. This position offers an opportunity to work in a dynamic environment where organisational skills and attention to detail are highly valued.
Duties
* Managing and maintaining project documentation, including contracts, plans, and reports
* Answering phone calls and emails
* Filing and organising documents for new projects
* Preparing quotes, letters, and project documents
* Updating quote spreadsheet - Updating to jobs when necessary
* Booking accommodation for subcontractors
* Scheduling meetings and coordinating appointments
* Updating social media with jobs to post on Linkedin
* Taking minutes for meetings
* Maintaining office supplies
* Keeping a record of holidays – HR app
* Communicating with suppliers, subcontractors, and clients
* Support general office administration tasks such as printing, scanning, filing, and document management.
* Assist with maintaining a professional, organised, and well-functioning office environment at all times.
* Assisting with invoicing, billing, and expense tracking
* Organising meetings, preparing agendas, and recording minutes
* Supporting procurement processes by maintaining supplier records and order tracking
* Ensuring compliance with health and safety regulations through documentation management
* Providing general administrative support to project managers and site teams as required
Experience
* Previous office experience within the construction or related industry is desirable
* Proven administrative experience demonstrating organisation and multitasking skills
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
* Strong typing skills with high accuracy for data entry tasks
* Excellent organisational skills with the ability to prioritise tasks effectively
* Good phone etiquette with professional communication skills
* Familiarity with clerical procedures such as filing, record keeping, and document management
This role requires a proactive individual capable of managing multiple responsibilities efficiently while maintaining a high standard of accuracy. The successful candidate will be integral to supporting our construction projects through effective administration