Our client, a successful global technology provider with a growing presence is looking for an experienced executive assistant to support their inspirational CEO. A friendly and sociable company, that enjoys working at a fast pace with high expectations.
Executive Assistant to CEO
Central London, hybrid (office days may vary depending on whether the CEO is in the UK or US, so flexibility is required)
£70,000 to £75,000 per annum
Permanent, full-time
Some occasional travel required
Consultant - anna@lilyshippen.co.uk - Please direct all enquiries regarding this role to Anna
About the Role
* Seeking a highly organised and proactive Executive Assistant to support the CEO in a dynamic and fast-paced environment.
* Based in London, this role will provide high-level administrative support to a leader that splits time between the US and the UK.
* The successful candidate will be exceptional at managing a complex schedule and acting as a trusted partner to help the CEO manage time and priorities effectively.
* This individual will serve as a key liaison with internal and external stakeholders, including the US and UK-based Executive team and the Board of Directors.
* Knowledge of London’s venues for client meetings and dinners is preferred.
* Flexibility to travel to the US when necessary.
Key Responsibilities:
* Provide comprehensive administrative support to the CEO, including proactive diary management, travel arrangements, and expense reporting.
* Maintain and coordinate an exceptionally well-organised calendar, prioritising meetings, travel, and personal appointments across multiple time zones.
* Coordinate and schedule internal and external meetings, ensuring all logistics, briefing documents, and follow-ups are efficiently handled.
* Take clear and concise minutes during executive meetings, ensuring accurate documentation and timely distribution.
* Serve as a point of contact between the CEO and the Board of Directors, senior executives, clients, and external partners.
* Organise meetings, corporate events, and executive dinners in London and multiple cities in the US including New York.
* Manage sensitive and confidential information with integrity and discretion.
* Prepare reports, presentations, and correspondence on behalf of the CEO.
* Support the CEO with ad-hoc projects, special initiatives, and international engagements, including periodic travel to the United States.
Required Qualifications:
* Proven experience as an Executive Assistant supporting C-level executives, preferably in a fast-paced or corporate environment. Experience working at a Technology company is a plus.
* Exceptional calendar and time management skills, with strong attention to detail and a proactive mindset.
* Outstanding written and verbal communication skills, with the ability to take accurate minutes and communicate effectively at all levels.
* Excellent knowledge of London and its top venues for business meetings and corporate gatherings.
* Comfortable liaising with Board members and other senior stakeholders, always maintaining a professional manner
* Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual conferencing tools.
* Able and willing to travel internationally, particularly to the US, as required.
Preferred Attributes
* High emotional intelligence and a service-oriented approach.
* Possesses a positive attitude and a sense of humour, with the ability to stay composed and personable under pressure
* Discretion, loyalty, and a high level of professionalism.
Lily Shippen is a leading executive support and business support recruitment agency, specialising in placing high-calibre Executive Assistants, Personal Assistants, Office Managers, and Chiefs of Staff across the UK and internationally. We work with finance, investment, professional services, and corporate firms to connect them with exceptional business support professionals on a permanent, contract, and temporary basis.
Our expertise extends to executive assistant recruitment in London, Manchester, and beyond, ensuring businesses find the right talent to drive their success. Whether you are looking for an Executive Assistant in London’s financial sector or seeking an Office Manager with experience in investment firms, we are dedicated to finding the perfect match.