Project Support Officer
Location: Near Southampton - Full time in office 5 days a week for first 3 months then hybrid available 3 days on site.
Hours of work: 37 hours per week.
Job Summary / Purpose and Role
The Project Support Officer will be responsible for the provision of multiple aspects of project administration associated with design and build phases of projects. The scope will encompass all processes within the company from the tendering stage to delivery through administration of budgets, procurement, planning, project reporting, timesheet processing and minutes recording.
Key Working Relationships
* Head of Projects
* External clients, suppliers and other third parties, as required.
Main Duties and Responsibilities
* Support the Project teams to manage a portfolio of nuclear and nuclear healthcare projects.
* Assist with preparation of accurate project and financial records.
* Act as a proactive team player to help the project delivery team drive progress.
* Update and maintain action registers and chase the team for timely close‑out.
* Maintain project finance tracking spreadsheets.
* Produce minutes of meetings in clear and concise language and track actions through the project actions log.
* Manage document control tasks, keeping good records of sent and received documents, including management of the Document logs and production of relevant documentation.
* Support the maintenance and upkeep of the project risk registers.
* Prepare internal and external monthly progress and finance reports, utilising/updating web‑based report tools.
* Provide project administration support for design and build projects.
* Manage procurement of bought‑out items by producing purchase orders and following the IMS process.
* Develop and maintain good working relationships with customers and suppliers.
* Maintain an up‑to‑date project calendar, inbox and MS Teams channel.
* Assist and support engineers and project managers where appropriate.
* Be responsible for the quality assurance of projects.
* Be prepared to undertake regular travel within the UK and overseas when required.
* Attend various business meetings as required.
* Perform any other job duties commensurate with the accountabilities of the post.
* Understand and comply with GDPR/data protection legislation procedures and requirements in a highly regulated environment, including CAN data protection policy.
* Comply with the company code of ethics and all relevant policies, including the staff handbook.
* Be responsible for personal workplace safety, demonstrating commitment to health and safety and ensuring all statutory obligations are met in line with UK and European standards.
* Ensure visitors and clients are informed on how to stay safe on site.
* Show commitment to diversity and inclusion.
Interested?
Interested in this position? Please click “apply now”.
We try to respond to all applicants, but sometimes this is not possible due to high volumes of applications; if you have not heard from us within 14 days, regrettably it means you have been unsuccessful on this occasion.
About Rullion Ltd
This permanent vacancy is being advertised by Rullion Ltd.
Since 1978, Rullion has been securing exceptional candidates for a range of clients, from large well‑known brands to SMEs and start‑ups. As a family‑owned business, Rullion’s approach is credible and honest, focused on building long‑lasting relationships with both clients and candidates.
We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants.
Seniority level
Not Applicable
Employment type
Full‑time
Job function
Administrative
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