We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh; any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments needed. Please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01497 745805 option 3.
If you are successful at interview for this post, you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore, we encourage early applications to ensure consideration for this post. If shortlisted, you will be contacted via your email account used to apply, so please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment-related correspondence via the email registered on the application form.
Aneurin Bevan University Health Board supports flexible working.
Note: There is a temporary top-up for Bands 2 and 3 to reflect the incorporation of the top-up to the living wage of £12.60 per hour (£24,638 per annum). This is in place until the 2025/26 pay uplift is confirmed.
This vacancy may be withdrawn at any time if filled via internal redeployment.
Job Overview
This is an exciting opportunity to join the Pharmacy Team at Nevill Hall Hospital. We are seeking an experienced and highly organised Pharmacy Office Manager to lead and coordinate administrative services within our dynamic pharmacy team. This role supports senior pharmacy leadership and ensures smooth daily operations.
Main duties of the job
1. Assist Pharmacy Site lead, Principal Pharmacists, and Pharmacy Senior Management Team in organisation of managerial responsibilities.
2. Provide high-level administrative support to pharmacy leadership.
3. Oversee office systems, policies, and procedures to improve efficiency.
4. Coordinate meetings, maintain records, and manage internal communications.
5. Ensure compliance with workforce and regulatory requirements.
6. Initiate and establish new systems of work to improve efficiency and effectiveness.
7. Use advanced IT systems (Microsoft 365, Oracle, ESR) for reporting and documentation.
What We’re Looking For
1. Strong administrative background with leadership experience.
2. Excellent communication, organisational, and IT skills.
3. Ability to manage multiple priorities and work independently.
4. Knowledge of NHS systems and pharmacy operations is desirable.
Join us and play a key role in supporting high-quality pharmacy services across our sites.
The ability to speak Welsh is desirable; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation committed to caring. We offer an exceptional workplace where you can feel trusted and valued. We provide opportunities for all career stages, supporting growth and development. Our services include integrated acute, primary, and community care for a population of 650,000, employing over 16,000 staff.
We offer a comprehensive benefits package, extensive training, and development opportunities, including paid mandatory training, in-house programmes, recognised qualifications, and professional career pathways. We promote flexible working, support work-life balance, provide occupational health support, and are developing a Wellbeing Centre of Excellence.
Our Clinical Futures strategy aims to enhance care closer to home and provide high-quality hospital care when needed. Join us in pioneering new ways of working and delivering world-class healthcare.
Qualifications And Knowledge
Essential criteria
* Good GCSE-level education (or equivalent), including English and Maths.
* Excellent knowledge and application of Microsoft 365 and Office.
* Strong organisational skills with proven ability to handle multiple tasks/projects simultaneously.
Desirable criteria
* Evidence of continuous professional development.
* RSA 3 or equivalent advanced typing/keyboard skills.
Experience
Essential criteria
* Extensive experience working in an office or similar environment.
* Business support experience, including preparing agendas, reports, and minute-taking.
* Knowledge of administrative and organisational policies and procedures.
Desirable criteria
* Experience providing secretarial and administrative support.
* Experience with electronic diary management.
* Experience supporting project management.
Skills and Attributes
Essential criteria
* Excellent communication skills and ability to engage with staff at all levels.
* Effective team worker.
* Strong organisational, planning, and prioritising skills.
* Time management skills.
* Innovative mindset.
Desirable criteria
* Welsh language skills at levels 1-5 in understanding, speaking, reading, and writing.
* Knowledge of hospital pharmacy practice.
* Ability to travel between sites.
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