Overview
We are recruiting for a Digital Portal Administrator to work for a leading steel and technology group based in Oldbury. They have been established nearly 100 years.
Working Hours
Monday to Thursday 8.30am to 5.00pm with half hour lunch break each day and 8.30am to 1.30pm with no lunch break on Friday of each week – 37 hours in total, paid monthly.
Responsibilities
* Receive and issue drawings, upload and download from project online portals, and ensure the project CRM database is up to date with the latest information.
* Control issue and receipt of technical drawings and project documentation.
* Act as the interface between internal teams and external parties (including architects, engineers, subcontractors and main contractors), ensuring that current information is correctly filed, readily retrievable and issued within agreed timescales.
* Administer the upload and download of drawings and technical documentation within Common Data Environments such as Procore, Aconex, BIM 360 and Viewpoint.
* Verify that incoming drawings are the latest revisions, and ensure superseded information is archived correctly to prevent the use of out‑of‑date documentation.
* Issue and circulate updated information to the relevant project teams and supply chain partners in a timely manner.
* Maintain agreed naming conventions and folder structures across all digital platforms to support consistency and auditability.
* Maintain accurate project and document records within internal system M‑Files, ensuring information is current, traceable and aligned with document control requirements.
* Review uploaded files for clarity, correct metadata and compliance with document control procedures.
* Provide day‑to‑day support to the project team with document control queries and associated administrative activities.
Qualifications
* 1 to 2 years experience working within the construction industry.
* Confident working in a document‑controlled environment and understanding the importance of accurate and timely issue of the correct drawing revisions.
* Methodical approach to minimise the risk of errors arising from the use of superseded information.
* Demonstrable confidence using online document portals and cloud storage, with the ability to learn new systems promptly.
* Appreciation of construction documentation and terminology (e.g. RFIs, submittals and revision cycles) preferred.
* Highly accurate and methodical, with the ability to identify discrepancies in drawing numbers, titles and revision codes.
* Clear verbal and written communication skills, with confidence liaising with external design teams and internal stakeholders.
* Organisation and prioritisation skills, able to manage a high volume of information, prioritise competing tasks and meet deadlines.
Benefits
* Competitive salary
* 33 days holiday (including statutory days)
* Company pension scheme
* Life assurance
* Health cash plan
* Discounted gym membership
* Cycle to work scheme
* Employee assistance programme
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