Overview
HRGO Recruitment are currently recruiting for a Conveyancing Legal Secretary to join a well-established and busy legal practice based in Eastbourne. This is an excellent opportunity for an organised and proactive individual to support a busy conveyancing team. The role involves assisting fee earners with a variety of residential property matters while ensuring a high level of client service is maintained throughout the conveyancing process. The successful candidate will work within a small, supportive team environment where workload can vary throughout the week, with particularly busy periods around property completions. Conveyancing experience is preferred; however, candidates with a general legal background will also be considered. You will play a key role in supporting the conveyancing team with administrative, legal and client communication tasks while ensuring files are managed efficiently and in line with compliance requirements.
Responsibilities
* Handling initial enquiries relating to property sales and purchase files
* Carrying out due diligence in line with AML regulations and risk management procedures
* Obtaining required documentation from clients and liaising with third parties such as HM Land Registry, lenders and search providers
* Preparing draft sale contracts and re-mortgage documentation as directed by fee earners
* Providing regular updates to clients on the progress of their matter
* Managing enquiries from clients, estate agents and third parties
* Undertaking word processing of legal documentation and correspondence
* Using the Proclaim case management system to create and manage client files
* Assisting fee earners with financial administration including time recording, billing preparation and completion statements
* Handling incoming calls, emails and face-to-face client enquiries
* Taking accurate messages and ensuring they are passed to the appropriate team member promptly
* Opening and setting up new files accurately following instructions from fee earners
* Managing filing, storage and retrieval of client files in accordance with firm procedures
* Ensuring compliance with SRA client care standards and GDPR regulations
* Providing general administrative support including photocopying, document binding and correspondence preparation
* Assisting colleagues across the team when required and providing additional secretarial support
* Supporting reception and handling overflow calls during busy periods
Requirements
* Previous experience working as a Legal Secretary or within a legal administrative role
* Conveyancing experience preferred, although a general legal background will be considered
* Strong organisational skills and the ability to manage a varied workload
* Excellent attention to detail and accuracy when handling documentation
* Confident communication skills when dealing with clients, colleagues and third parties
* Experience using case management systems and Microsoft Office
* Ability to work effectively within a small, collaborative team
* Understanding of confidentiality, data protection and compliance procedures within a legal environment
* Competitive salary depending on experience
* 25 days annual leave
* Opportunity to work within a supportive and established legal practice
* Opportunity to develop experience within a busy conveyancing department
How to Apply
If you are interested in this opportunity, please click 'APPLY NOW' and a consultant from HRGO Recruitment will be in contact.
To apply, please submit your details and supporting documents as requested on this page.
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