Tailored Recruitment are working with a growing business in Leeds to recruit an experienced Finance and Administration Assistant.
The Job
Providing a high level business administrative support services to the business, technical staff and Managing Director and to provide excellent service delivery in accordance with policies and procedures.
To appreciate that project information in the office can be confidential and must not be discussed externally.
Finance
• Setting up new projects onto server, database and invoicing tracker.
• Raising and sending invoices
• Chasing aged debt
• Processing credit cards
• Processing expenses
• Processing incoming invoices
General Administration
• Day to day support to the Managing Director and technical team (e.g. booking travel,
ordering equipment, service delivery, file archiving)
• Deal with telephone calls in an efficient manner, and where possible, provide information on behalf of technical staff.
• Prepare documents in the correct branded style and format.
• Recording & administration of staff holidays and sickness.
SKILLS
• Ability to provide accurate copy typing
• Ability to produce high quality documentation from a variety of formats / drafts with minimal direction.
• Provide excellent quality telephone support
• Be an excellent communicator to both internal and external peers to deal with all situations including those of a strictly private & confidential nature.
• Have confidence working with figures and ensure accuracy of calculations at all times.
• Have a high level of understanding of operating software and technical software e.g.
Microsoft Word, Excel, Outlook, PowerPoint and Access. Experience of Sage 50
• Provide a high level of organisational skills to manage a variety of tasks and prioritise
workload.
• Ability to work as part of a team to support the delivery of a quality service to a high standard.
• Ability to use own initiative and take responsibility, where appropriate.
• Ability to act as a mentor to less experienced members of staff