Job Description
Role to be based in BirminghamPart time position, circa 25 hours. Preference would be 5 hours over 5 day week but open to variations of this.
Candidates must be able to travel to Liverpool, Manchester and London on a regular basis (anticipate once per month).
The FirmEstablished in 2020, KP Law (previously Keller Postman) is a specialist litigation boutique, focussing on collective redress.
The firm has over 100 employees across offices in London, Manchester, Birmingham, and Liverpool,, representing over 250,000 individual clients across a range of cases in areas such as product liability, competition, worker rights, data breach and privacy and financial services.
The firm’s ethos is to combine the best legal talent with a strong operational and technological platform to enable its clients to pursue cases that could not otherwise be brought against large corporates as a result of their wrongdoing. Uniquely, KP Law is owned and fully financed by a recognised UK litigation funder (Legatus Holdings). All of its cases are for claimants and carried out under contingent fee agreements at no cost or risk to its clients.
KP Law was ranked Tier 1 for Group Litigation: Claimant in The Legal 500 UK Guide 2024. This follows our success in 2023 where we received a commendation for ‘Litigation Boutique Firm of the Year’ at The Lawyer Awards 2023 and won the Race Equality Initiative of the Year at the 2023 Women & Diversity in Law Awards.
The RoleThe Office Manager will be responsible for the effective day-to-day management of all four offices, leading on compliance, supplier management, ESG initiatives, and employee experience.
We have offices in Liverpool, Manchester, Birmingham and London and each site is a maximum of 50 desks.
•\tCash-back healthcare scheme•\tEnhanced family friendly polices•\tEmployee Assistance Programme•\tSubsidised gym membership•\tCycle to Work scheme•\tStaff referral scheme
The RoleThe Office Manager will be responsible for the effective day-to-day management of all four offices, leading on compliance, supplier management, ESG initiatives, and employee experience.
We have offices in Liverpool, Manchester, Birmingham and London and each site is a maximum of 50 desks.
Key Responsibilities:To ensure the smooth day-to-day running of our offices, including but not limited to - •\tMaintaining compliance with UK health & safety law, fire safety, environmental standards, and landlord/lease obligations. Including owning and managing risk assessments and PAT testing.•\tOverseeing internal protocols and processes in each office for managing day to day requirements such as post and visitors. •\tActing as the main point of contact for relevant third-party suppliers, ensuring all proactive and reactive maintenance is carried out within agreed schedules and service levels.•\tReviewing supplier agreements to ensure best value for money and required level of service.•\tManaging DSE assessments for office and home working setups.•\tAssisting with creating and managing the office / facilities budget across all locations.•\tActing as the main point of contact for all employee queries regarding office matters.•\tMaintaining seating plans and monitoring forecasted headcount against occupancy.•\tPartnering with the IT team and relevant stakeholder to ensure appropriate business continuity plans are in place and regularly tested.•\tSupporting Employee Resource Groups by enabling engaging office-based initiatives.•\tOverseeing office provisions (including refreshments and supplies).•\tWorking closely with the CSR team to deliver ESG workplace initiatives.•\tContributing to planning and execution of company-wide events, including annual employee and legal conferences.•\tLeading office change projects when required, including refits / refreshes, desk moves or introducing new ways of working such as hot desking.•\tChampioning accessibility, inclusivity, and sustainability in workplace practices.
Essential Skills & Experience:•\tProven track record in office / facilities management ideally within professional services.•\tStrong knowledge of UK health & safety legislation, fire safety, and environmental standards.•\tExperience managing budgets, suppliers, and service contracts.•\tStrong organisational and problem-solving skills with the ability to manage competing priorities.•\tExcellent communication and stakeholder management skills.•\tA collaborative approach with the ability to influence and partner across functions.
Desirable Skills & Attributes:•\tExperience of office / facilities management across multiple sites.•\tIOSH or NEBOSH qualification (or equivalent).•\tExperience embedding sustainability and ESG practices in the workplace.•\tKnowledge of hybrid working and office design trends.•\tStrong event coordination experience within a corporate environment.