Thu, 14 Aug 2025">published - Thu, 14 Aug 2025
Job Summary
We’re looking for a proactive and well-organised Freelance Project Coordinator to help deliver our Out and About Pop-Ups – a series of creative, welcoming events designed with and for local communities in North East Derbyshire.
Job Description
Contract: Freelance, fixed term
Duration: 1 October 2025 - 31 March 2026 (6 months)
Commitment: 2 days per week (15 hours)
Fee: Total contract value £8,400 / £21.50 per hour, paid on receipt of invoice at end of calendar month.
Location: Primarily home-based, with travel across North East Derbyshire and occasional meetings in Mansfield
Hours: Flexible working days, however the role will need to suit the needs of the programme, so may be required to work some evenings and weekends where events are planned (agreed in advance).
Deadline: Friday 5th September (5pm)
Role Overview
You will help co-create and deliver a series of inclusive, community-led pop-up events, developed by working closely with local residents, volunteers, and partners. These events will provide creative activities, informal advice, and meaningful social connections in underused local spaces. You'll need to coordinate logistics, support volunteers, manage outreach and promotion, and gather feedback to evaluate the project's impact.
The Out and About Pop-Up project, funded by the Inclusive Communities Fund through the UK Shared Prosperity Fund. This place-based initiative aims to reduce social isolation, improve access to essential services, and strengthen community wellbeing across five high-need wards in North East Derbyshire.
Out & About Partnership
In Clay Cross, First Art is part of the Out and About partnership, brought together to find new and creative ways to increase walking amongst Clay Cross and Danesmoor residents. The partnership includes: North East Derbyshire District Council. DVA, Active Derbyshire, and First Art. Together we have ran events such as the Clay Cross Games, Out and About Summer Club, Badger's Christmas Trail and Get Togethers.
Job Requirements
* Proven project coordination and admin skills
Great communicator - written, verbal, and in-person
Confident working with communities and building relationships
Experience working on arts or community projects
Organised, adaptable, and able to meet deadlines
Comfortable working independently as well as in a small team
* Be able to travel between areas across North East Derbyshire, Mansfield, Ashfield and Bolsover
Job Responsibilities
* Plan, coordinate, and deliver pop-up events across target wards
Work with residents to co-design activities that meet community needs
Support and coordinate volunteers and freelance teams on event days
Promote events with the Marketing and Audience Development Manager
Gather feedback and monitor project outcomes
Maintain strong relationships with local organisations and partners
Job Overview
1. Job Title: Freelance Project Coordinator
2. Artform: Events
3. Role: Admin, Secretarial & PA
4. Contract: Temporary
5. Location: East Midlands
How to Apply
Send the following to hannah@firstart.org.uk with the subject line ‘Freelance Project Coordinator – Out & About’:
A covering letter (max 1000 words) or short video/audio (max 5 mins) explaining why you’re interested and how you meet the requirements
A completed Equal Opportunities Monitoring Form (kept separate from your application)
We’re committed to building a diverse and inclusive team. We particularly welcome applications from people from ethnic minority backgrounds, disabled people, and those from low-income backgrounds – groups currently underrepresented in the arts.
Your personal data will be processed in line with the Data Protection Act 2018.
First Art is and registered charity (1193429) and a a CPP (Creative People and Places) project, which is funded by Arts Council England.
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