Contract Administrator / Facilities Administrator Location: Croydon, Stratford, Greenwich & West End Working Pattern: 5 days per week on site Role Overview We are looking for a proactive and highly organised Contract Administrator to support site teams and clients across multiple London locations. The role provides full administrative, financial, and operational support to ensure contracts are delivered efficiently, with clear ownership of tasks through to completion. Key Responsibilities Acting as the first point of contact for day-to-day enquiries from site teams and clients Producing financial and statistical reports for the contract portfolio (weekly and monthly) Working closely with site teams to ensure all responsibilities are completed in a timely manner Raising work orders for new contracts, jobs, and quotes Raising purchase orders and placing orders for engineers and sub-contractors Completing all paperwork required for monthly billing Raising and closing monthly PPMs for the team Supervising all Work in Progress (WIP) across the contract portfolio to ensure invoices are produced promptly Processing and approving supplier and sub-contractor invoices and resolving related queries Maintaining accurate and up-to-date client files and documentation Processing timesheets, job sheets, expenses, holidays, and sickness records for engineers Ensuring all Health & Safety and company legislative documentation is received from sub-contractors Maintaining site sub-contractor records and log book systems Producing weekly and monthly statistical reports Carrying out general day-to-day administrative duties including filing, photocopying, and archiving Annual archiving of client files Providing a positive and professional service to internal and external customers through effective communication Taking ownership of all tasks through to completion