Job Title: Compliance & Facilities Management Administrator
Location: Kingswinford, Dudley
Working Pattern: 4 days per week (32 hours)
Working Arrangement: Office-based
Pay Rate: £14.89 – £15.00 per hour
Department: Facilities Management
Role Purpose The Compliance & Facilities Management Administrator will support the Head of Facilities Management with compliance and administrative activities, particularly within Health & Safety and statutory compliance. The role focuses on ensuring documentation, inspections, and remedial actions are tracked and completed, while supporting the wider FM team with administrative tasks and projects across the Midlands, North England and Scotland regions.
Key Responsibilities Risk Assessments
Upload Health & Safety, Fire Risk Assessments, Asbestos and Legionella reports to the correct systems and file locations
Schedule re-inspections and maintain accurate records Health & Safety / Compliance
Review risk assessments and identify remedial actions
Obtain quotes from approved suppliers and instruct works within a £500 repair limit
Maintain regional quote logs and update statutory compliance trackers Statutory Compliance Services
Monitor compliance schedules to ensure deadlines are met
Upload and review contractor reports, flagging non-compliance where necessary
Request quotes for remedial works and seek approval for costs over £500
Provide feedback during contractor review meetings Additional Support
Assist with ad-hoc administrative duties, including team projects, meeting coordination, and clerical tasks
Provide cover for team members during annual leave
Support Facilities Management projects as required Person Specification Skills and Experience
Previous experience in an administrative role
Basic knowledge or experience of Health & Safety procedures
Strong organisational and time management skills
Proficient in Microsoft Office
Clear communication skills and ability to work as part of a team
Customer service experience preferred
Proactive and detail-oriented approach Desirable
N/B Experience in Facilities Management or Compliance environments