Job Description
Personal Assistant to Deputy Director, Legal ServicesPay rate: £17.29 per hourTemporary Contract: 31/10/2025Location: Canary Wharf, LondonHybrid Work SettingSection 1: Job descriptionAbout usOfsted's role is to be a force for improvement and to make sure all children, young people, and learners have the best possible education, care, and life chances. We inspect and regulate services that provide care and inspect education and skills training. Every week, we carry out hundreds of inspections and regulatory visits and publish the results.
We also report on standards across the country and are accountable directly to Parliament as a non-ministerial department. Our inspections are independent and impartial, and we work on behalf of children and their families.It is the responsibility of all Ofsted employees to ensure the safeguarding of children and students is paramount and always lead by example. To demonstrate and embed our core values of putting children and students first, upholding our independence, and exhibiting accountability and transparency in all we do.DiversityOfsted is committed to equality, diversity and inclusion.
We are always looking to expand on our diverse workforce by recruiting candidates from varied backgrounds and differing experiences.We are proud to be a Disability Confident - Leader. We continually engage with our staff networks for protected characteristics, and highlight the work of our Equalities,Diversity and Inclusion (EDI) Group. Our selection processes are fair, impartial and consistent for all candidates.
Our appointments are made on merit. Title: Job specification 2 of 9Section 2: Job descriptionThe teamThe Legal Services team is led and managed by the Deputy Director, Legal Services. The team provides legal and professional advice on all aspects of public law relevant to Ofsted.About the roleTo provide an efficient PA service to the Deputy Director, Legal Services.Key responsibilitiesThe key responsibilities of the role are outlined below.
However, this is an overview of the role and is not exhaustive. Ofsted reserves the right to assign other duties appropriate to the B3 APT grade as required.? Provide a PA service to the Deputy Director, Legal Services, including diary management, preparation of meeting packs, minute-taking, management of travel, personnel management and the archiving and retrieval of information according to the information assurance policies.?
To undertake accurate and timely day to day management of the team's finances to include liaising with suppliers, raising purchase orders and processing invoices for payment.? To accurately and appropriately screen, log and prioritise queries.? Manage Legal Services returns and co-ordinate responses to feed into larger corporate returns.
Co-ordinate processes and procedures to support the Deputy Director Legal Services responsibilities, working with colleagues in the business to ensure cohesive and effective governance across the whole directorate.? Provide administrative support on whole team matters across Legal Services, including in relation to training, event, meetings management and recruitment exercises.? To deal and liaise effectively with senior staff and their PAs externally and internally daily, for example other Government departments.?
To provide high quality, accurate and well-presented letters, minutes, papers and reports utilising Microsoft packages.? Provide support to the Strategy and Engagement directorate senior team, including work on projects as required.? Some administrative cover for the B2 paralegals during periods of absence, including the preparation of documentation for litigation and enforcement activity.Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website.
Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.TPBN1_UKTJ