Job Purpose
To undertake a range of administrative duties in support of the Undergraduate Medical School’s Assessment Team.
Main Duties and Responsibilities
1. Work closely with the Deputy Manager of the Undergraduate Medical School and Assessment Administrators regarding the administration and compilation of assessment materials for all clinical and written examinations.
2. Facilitate academic colleagues with the annual cycle of OSCE station development.
3. Assist with the recruitment of examiners for all clinical examinations, allocating roles as required to ensure the smooth running of examinations.
4. Assist with the recruitment of invigilators for clinical examination quarantine purposes; liaising with Registry accordingly.
5. Assist with compiling and distributing examiner and student feedback for all clinical examinations.
6. Assist with examiner training activities.
7. Assist with the set-up and on-the-day administration for all clinical and written examinations both on and off campus.
8. Assist with the production and data capture of clinical and written examinations papers and results using IT software systems [risr/assess and the Medical Schools Council Exam-Write Platform].
9. Assist with ensuring the correct adjustments are put in place for all students with reasonable adjustments across all clinical and written examinations.
10. Work closely with the Simulated Patient Administrative Assistant to ensure Simulated Patients are arranged as required for all clinical examinations.
11. Assist with updating each student’s NES ePortfolio account at the start of each academic session, ensuring all students are enrolled in the right year group.
12. Provide support for the Undergraduate Medical School’s Assessment Committee as required.
13. Assist with ensuring a high standard of quality control measures across all tasks in accordance with the relevant Standard Operating Procedures.
14. Undertake any other reasonable duties that either the Manager/Deputy Manager of the Undergraduate Medical School and Assessment Administrators may request.
Knowledge, Qualifications, Skills and Experience
Knowledge/Qualifications
Essential
* A1 Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or 3) or equivalent, and experience of personal development in a similar role or ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.
Desirable
* B1 Further or higher education qualification
* B2 Knowledge and understanding of University structures, policy, practices and procedures
* B3 Awareness of GDPR legislation
Skills
Essential
* C1 Excellent written and verbal communication skills
* C2 Tact, diplomacy and discretion
* C3 Able to work proactively, multi-task and use initiative
* C4 Able to work independently and as part of a team
* C5 Excellent attention to detail
* C6 Excellent IT skills, covering the Microsoft Office suite
Desirable
* D1 Experience of clerking committees and producing accurate minutes of meetings
* D2 Experience of web editing
Experience
Essential
* E1 Experience of working with and handling large volumes of administrative data, records and information
* E2 Experience of handling confidential personal information with tact and diplomacy
Desirable
* F1 Experience of working within the Higher Education sector supporting assessment activities
* F2 Experience of using bespoke IT systems
Terms and Conditions
Salary will be Grade 4, £22,681 - £25,138 per annum. This post is full time and open-ended. As part of Team UofG, you will be a member of a welcoming, inclusive community that values ambition, excellence, integrity, and curiosity. Benefits include a flexible approach to working and a supportive organizational culture.
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