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Global Travel and Expense Lead
Apply remote type Hybrid (Partially Remote) locations Belfast, UK time type Full time posted on Posted 8 Days Ago job requisition id R2024323
Global Travel & Expense Lead
Intapp is looking for an individual to lead our Global Travel and Expense program, with strong organizational skills and attention to detail. This individual should have outstanding verbal and written communication skills as well as relish working in a fast-paced tech environment.
What you will do:
· Responsible for ensuring expense reports and corporate purchase card charges comply with company policies and are accurately coded and supported by the appropriate documentation.
· Serve as a key point of contact for employees to provide expense support on travel and expense-related issues.
· Play a pivotal role in maintaining and optimizing the Concur expense system or similar platforms by providing guidelines, training, and oversight for expense reporting processes. This includes managing user profiles, permissions, and audit roles.
· Support corporate credit card and virtual card programs and the Accounts Payable team, including assistance with month-end closing activities and reporting as needed.
· Complete Month-end related activities such as expense report/credit card reconciliations and accruals.
· Manage all aspects of global travel program, ensuring effective travel operations, monitor status of the Travel Agency relationships, including tracking key measures, customer experience and compliance with company policies.
· Implement best practices to enhance travel and expense policies, processes, operations and system, while working collaboratively with cross functional teams.
· Review and monitor other travel supplier relationships including Airline, Hotel, and Car Rental to secure favorable rates and contracts
· Address travel disruptions, security concerns and emergency response planning
· Ensure all procedures are documented with up-to-date information
· Support the Accounts Payable team in processing and verifying vendor bank account changes to ensure secure and accurate payments with vendors directly
· Verify alignment between purchase orders and contractual agreements to ensure data integrity and compliance
· Implement key reporting and metrics to monitor compliance, operational efficiency and quality of Services.
· Develop positive customer, supplier, and internal business partner relationships through problem-solving, networking, analysis, and other interactions
· Additional ad hoc responsibilities as may be assigned
What you will need:
· 5+ years of operational experience in managing travel and expense at scale in a fast-paced,international organization
· Strong analytical and problem-solving skills
· Ability to prioritize and organize effectively, attention to detail, multi-tasking, meet deadlines, and follow through to execute all tasks
· Excellent skills and proficiency with the Microsoft suite
· Experience with Travel and Expense tools such as Concur is preferred.
· Experience with Travel and Expense tool implementations, enhancements, and SOX requirements.
· Experience with ERP system such as NetSuite, preferred.
· Experience with T&E System such as Concur preferred.
· Experience working for a software, SaaS (cloud-based) or technology company a plus
What you’ll gain at Intapp:
Here, you will have the opportunity to:
· Expand Your Skills: Unlock your potential with professional development opportunities supported by a community of experienced professionals. We offer reimbursement for training and continuing education to help you stay ahead in your career.
· Enjoy Where You Work: Thrive in our modern, open offices designed to inspire creativity and collaboration. Our complimentary lunches and fully stocked kitchens ensure you have everything you need to stay energized throughout the day.
· Support What Matters Most: Our comprehensive wellness and flexible time off programs and our benefits are designed to care for you and your family. Our family-formation benefits and support during your family-building journey ensure you have the resources you need when it matters most. We believe in giving back and supporting our communities with paid volunteer time off and a donation matching program for the causes you care about.
Join us and be a part of a collaborative and welcoming culture where your contributions are valued, and your professional growth is a priority. Together, we are building a company of long-term value that we can all be proud of.
Intapp provides equal employment opportunities to all qualified applicants and will make hiring decisions without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristic protected by federal, state or local laws.
Please note: Intapp will not hire through text message, social media, or email alone. We will never extend a job offer unless you have been contacted directly by an Intapp recruiter and have participated in the interview process which will generally consist of 3 or more virtual or in person meetings. Please note that Intapp only uses company email addresses, which contain “@intapp.com” or “@dealcloud.com” to communicate with candidates via email. Intapp will never ask for financial information of any kind or for any payment during the job application process. We post all legitimate job openings on the Intapp Career Site at https://www.intapp.com/working-at-intapp/. If you believe you were a victim of such a scam, you may contact your local authorities. Intapp is not responsible for any claims, losses, damages, or expenses resulting from scammers.
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